How to Backup Gmail Account Before Deleting? Step by Step Guide

  

Published By Jamie Kaler 

Approved By Rollins Duke

Published On November 15th, 2024

Reading Time 8 Min Read

If you’ve ever worked with Google or just have an old account you don’t use anymore, the steps outlined here will show you how to delete your Google account. Do you have a working knowledge of how to backup Gmail account before deleting it? If your response is “no,” then you should keep reading this article to get familiar with every asset.

It is essential to create a backup of your Gmail account prior to removing it before moving on to the next step. Because there is a possibility that you may need any more data saved in your Gmail account shortly, and you can access it there.

So, in this article, we will take you by hand and show you how to backup Gmail account ahead of deleting it. After reviewing all of the available backup options, you may then continue with the process of transferring Gmail data. There are two methods of backup, which are explained below.

How to Save All Emails from Gmail Before Deleting Account?

You can backup Gmail account before deleting it using Google Takeout service and by saving it in PDF format manually. We all know the Takeout service is provided by Google and saving Gmail emails as PDF can be done in Gmail account. Here we explained these methods with complete steps and restrictions to Save Gmail Emails Before Deleting Gmail accounts. Methods are given below one by one:

#1: Backup Gmail Emails Before Deleting : Google Takeout

To back up your Gmail account before deleting it, you can use Google Takeout to export your Gmail emails in MBOX format. You can also use Takeout to download other Google applications, such as contacts, calendars, and Drive.

1. Head to the Google Takeout service.
2. Login to your account with credentials (If not).
3. Click on the “Deselect All” icon.

   

4. Check the required data and hit the “Next Step” icon.

   

5. Select the “Frequency” and “File type & size” options as needed.

   

6. Lastly, press on the “Create Export” option.

   

After some time, you will get a link to the selected destination, download the backup locally and a .zip file will open. Unzip it by right click on it and choose Extract Here. After that, you will get your data in .mbox format, which you can open in a supported email client or you can use MBOX Viewer for free.

#2: Using Built-in Option

Gmail allows users to Print Gmail emails, which is a built-in option to backup Gmail emails before deleting them. This method is suitable for those users who want to save only limited emails and the rest drawbacks are given below:

1. Open your Gmail account.
2. Go for the email, which is required.
3. Click on the Three Dots after opening.
4. Choose the Print option from the list.

   

5. Select the Destination as “Save as PDF”.

   

6. Browse the path to save output.

   

7. Lastly, click on the Save button.

How to Backup Gmail Account Before Deleting It?

• Step 1: Firstly, Install & run the given tool.
• Step 2: Provide login credential of Gmail.
• Step 3: Choose a saving format for backup file.
• Step 4: Select a destination location for saving output.
• Step 5: Finally, click on “Backup” to start process.

Why Professional Tools over Manual Methods?

1. The software has advanced features to backup multiple email accounts at one time without any file size restrictions.
2. The utility provides 25+ file formats and email clients to save the email including PST, MBOX, PDF, MSG, EML, Outlook, Thunderbird, Apple Mail, and other applications.
3. The software has multiple advanced filters and users can save specific Gmail data via Date, To, From, and Subject. Also using advanced filters users can manage their backup data.
4. Also, this software maintains the original file structure and attributes including Bcc, Cc, To, Date, From, Subject, Formatting, Inline, Images, Attachments, and other elements to back up the Gmail account before deleting.
5. It comes with a simple and user-friendly interface for all technical and non-technical users.
6. Users can save the data of all Gmail folders like Inbox, Sent, Trash, Draft, Spam, and other customized labels.
7. Also, it allows users to save complete data of their Gmail accounts including email, contacts, calendars, notes, journals, and other data.

How to Save Emails Before Deleting Account Gmail?

1. Download and run the software on your machine.

   

2. And then, enter the Gmail email address and the password (app password) and hit the “Login” button.

   

3. Now all the files and folders will appear on the screen select the required data and select the “Next” icon.

   

4. After that, press on the “Select Saving Option” and select the required email format as per your need (we are selecting PDF format).

   

5. Browse the saving location according to your needs and apply the file naming option.

   

6. Lastly, press the “Backup” icon to backup Gmail account before deleting it.

   

Conclusion

Backing up your Gmail account is a crucial step in protecting your valuable data and ensuring a smooth transition if the need arises. Whether you choose Google Takeout, or a professional tool for Google mail backup, the key is to take action and secure your digital life. Don’t leave the fate of your Gmail data to chance. Follow our guide lines for how to backup Gmail account before deleting.

In this article, we give you a way that will save you time when backup Gmail account before deleting it. In this section, we discussed manual approaches, each of which has its own set of constraints. Therefore, it is recommended that you seek assistance from third-party applications such as RecoveryTools Gmail Email Backup. Incredible features have been included in the software, making it very user-friendly to Save Emails Before Deleting Gmail Account.