How to Convert CSV File to PDF Format? Step by Step Guide

Published By Karen Chard

Approved By Rollins Duke

Published On November 28th, 2024

Reading Time 6 Min Read

Are you someone who is struggling to convert CSV file to PDF format? If yes, then you are in the right place. Here, we will mention all relevant details regarding the process to change CSV file to PDF format at once. We have used both manual and professional techniques with a step-by-step wise process.

We all know both CSV and PDF formats are used to store data but in different ways. CSV contains information in columns, while PDF stores it as standard text. However, there are numerous reasons why users want to convert CSV file to PDF format, and some of them are given below. The basic reason is : You can guarantee CSV files’ adaptability, portability and consistent look across a variety of devices by converting them to PDF format.

Before knowing the exact reasons, it is also helpful to know how to convert CSV file to PDF format. You can change your CSV file into PDF format using Microsoft Excel, Notepad, and a direct solution. All the methods are given below in detail with a step-by-step guide.

Benefits of Changing CSV Files to PDF Format

We are mentioning benefits here so that you can easily know why users want CSV to PDF conversion: Let’s get started:

One of the best benefits is that if your CSV data file has some crucial information, you can secure it with a password in PDF format.
Also, users can easily share their documents in PDF format without losing any information, which compels users to convert CSV file to PDF.
PDF format is portable, so you can access the data on any device without using any third-party tool.

Now you might have understood that a PDF file has more benefits than a CSV file. Now it’s time to jump into the working steps.

How to Convert CSV File to PDF Format Manually?

Here we are going to use Microsoft Excel which directly supports CSV format and the Notepad application to change CSV format to PDF file. Both methods are given below in details one by one:

#1: Using Excel Application

Open the CSV file in Excel.
Right-click on the CSV file.
Choose the Open With >> Excel option.
After opening your file choose File tab.
Select the Print option from the list.
Browse the location and enter a name.
Lastly, click on the Save button.

The process to convert CSV file to PDF will start, and you will get a PDF on the selected location. If you don’t have Excel, then you can skip to our next method.

#2: Change CSV Format to PDF File using Notepad

Important Note: This method will be beneficial for you if you require to convert less files.

Locate your CSV file.
Right-click on it.
Select Open With >> Notepad
Your CSV file will open in Notepad.
Head to the File
Choose the Print option from the list.

Common Challenges in Manual Method

If your CSV file has larger data, then your Excel may slow down and will take a long time to save it as PDF format.
Make sure you are using an updated version of the Excel application.
You have to follow similar steps again and again for each CSV because you can change bulk files at once.
Don’t go with the Notepad, if you have large data in a CSV file. Because Notepad will manage your details using comma (,), which makes your data non-readable.

If you want to avoid the lengthy manual methods, then you need to check out this professional solution. You are not asked to pay any amount initially, you can use the free demo version to convert only 25 emails from each folder.

Best Online CSV to PDF Converter

I am aware that many users are using online converters to change CSV format to PDF file in bulk, but do you know that these tools are not safe at all? You must be informed that these online tools save your data and use it illegally without your permission.

So if you have any confidential data, be careful with online CSV to PDF converters.

Also Read:

How to Convert CSV Files into OLM?

How to Import CSV Contacts to Yahoo Mail?

How to Import CSV Contacts to iCloud?

Best and Advanced Way to Convert CSV File to PDF Format

Download the RecoveryTools Save2PDF Wizard on Windows machines. This software works perfectly when it comes to change CSV format to PDF file in bulk at once without losing any information. All types of users can use it without having technical knowledge and background. The CSV to PDF converter solution comes with amazing features and filters, which are given below:

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How to Convert CSV to PDF Format?

Step 1: Install and run the software.
Step 2: Add files/folders using dual options.
Step 3: Check the folders and subfolders.
Step 4: Enable the options as per choice.
Step 5: Go to the Settings tab for more filters.
Step 6: Browse the saving location to save output.
Step 7: Lastly, press on the “Convert”

Why CSV to PDF Conversion Tool Over Manual Method?

From the Settings tab, you can enable the needed advanced modes to convert CSV file to PDF format according to their preference.
There are no file size limitations, it can easily change multiple CSV files to PDF format in bulk at once without having any restrictions.
You can manage your converted data easily by applying the File Naming Option as per your choice.

Conclusion

Today we have answered the most raised query on the internet i.e. “How to convert CSV file to PDF format?”. We used three methods: two manual approaches and one professional solution. All the methods are helpful. I would like to add that manual methods can be considered for the conversion of a few CSV files to PDF. However, one should opt for the professional method if they have a large number of files or if the file sizes are substantial. Also, the professional method comes with a free demo edition. With an experience of 15+ years of writing, I am hopeful that this article will get your job done in the best way possible.