How to Export Gmail Emails to PDF in Bulk? Top 3 Methods

Published By Jamie Kaler

Approved By Rollins Duke

Published On November 20th, 2024

Reading Time 8 Min Read

If you want to Export Gmail Emails to PDF then you are on the right page to get a powerful solution. On the other hand, managing emails efficiently is very crucial in today’s digital world, where businesses and individuals heavily rely on email communication for their professional work. Among the several email clients available, Gmail email stands out as a widely used email client with an interface and features which can be easily used by even a non-technical person.

However, these can be several situations where you need to save multiple Gmail emails to PDF for any professional or personal work. PDF files offer unmatched portability, uniformity, and compatibility, which makes it an ideal choice for easily accessing email data and even archiving important and confidential emails.

To Export Gmail Emails to PDF in bulk, you may face several challenges, but there are multiple methods that can help you to easily generate a PDF of your email data. In this article you will get to know all the possible methods to Export Gmail Emails to PDF easily. So let’s dive into more details.

Reasons to Export Gmail Emails to PDF

Offline Access: Gmail email client requires an internet connection to access your emails. But if you convert Gmail email into pdf you can access all your email data offline as well.
Password Protected: Gmail doesn’t provide any password protection to ensure that emails are encrypted. The PDF format allows users to protect their data file with a password, which compels users to export Gmail emails to PDF in bulk type.
Easy Access: PDF format can be opened from anytime, anywhere. Gmail emails can’t be opened on any device, and if you download them then it will save in EML format, they too can be accessed with limited email clients.
For Storage Space: Gmail offers only 15 GB of free storage space, and after a limited time, it’s full. So, after your storage is full you can save all your important and old email into PDF to access them easily whenever you want.
Data Backup: As PDF can be saved easily, you can use it for backing up your important data. It will ensure that your data will be safe and secure.
Efficient Sharing: You can share your documents, legal notes and important information through PDF very easily on any platform.

How to Export Gmail Emails to PDF Format?

You can save multiple Gmail emails to PDF in bulk using the in-built feature and Manual Method. You can also save your emails and use Professional Solution. We mentioned three methods to save Gmail email as a PDF. Let us see how all these methods work and how they benefit us to Export Gmail Emails to PDF in bulk.

Method 1: Save Gmail as PDF Files One by One

Firstly, login to your Gmail account.
Secondly, click on an email and choose 3 Dots right-hand side.
Select the “Print” option from there.
Enter the destination as “Save as PDF” and save.
Lastly, browse the location where you want to export Gmail emails to PDF in bulk.

Drawbacks: This is the first Manual method, with these simple steps, you can easily convert Gmail to PDF. but you will have to do it one by one. However, this method does not allow you to convert gmail email into pdf in bulk. Additionally, saving emails to PDF one by one will consume so much of your precious time. To save all Gmail emails as PDF, let us see how the second method works.

Method 2: Convert Gmail Emails to PDF by Forwarding Messages

Firstly, “log in” to your Gmail account on your browser.
Secondly, After that, select the email by clicking the checkbox.
Now, right-click the selected emails and select Forward as Attachment Option.
After this a new message window will open on your screen, now click on the 3-Dot icon below.
Thereafter, choose the “Print” option on the drop-down menu.
Lastly, select “Save as PDF” and then click the “Save” button.

Drawbacks: This number two manual method, can convert selected Gmail emails into Adobe PDF format. However, by using this method, all your emails will be saved in a single PDF file. You’ll need to forward all your emails as attachments, which may lead to wasted Gmail storage. It is also a time consuming procedure and also you may miss any of your email file or you may get repeated emails to your local storage

Method 3: Best Method to Export Gmail Emails to PDF in Bulk

As both the Manual Methods have several drawbacks, We recommend you use a professional solution. RecoveryTools Gmail Backup Tool is the Recommended and trustworthy Professional solution that will help you to save multiple Gmail emails to PDF easily. This tool export Gmail emails to PDF in bulk, even within very less time. The tool is designed with advanced technological algorithms by most professional experts.
This tool contains a user-friendly interface. And can convert Gmail email into PDF in bulk very easily. It supports 30+ file formats including file formats, email clients, email servers. This software offers you some of the most extensive capabilities which also include several features. Let us see how you can Export Gmail Emails to PDF hassle-free.

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What Makes this Solution Exceptional?

Some points to prove that this solution better than others are given below:

Selective Backup and Restore: You can use the Advanced filter option to easily backup your data selectively. You can choose from date range, from, to, subject, only export sent folder, exclude exporting email body and attachments.
Unique Saving Option: This tool allows you to save your resultant file in 35+ saving options. You can also extract email addresses, extract email attachments, delete email attachments, extract phone numbers, extract redirect links. As per your conversion needs.
Google OAuth Authentication: In terms of protecting your data, this tool comes with OAuth Authentication. With its help you can also directly login with your normal password. There is no need to create any app password.
Dual Advanced Modes: You can complete this process with two modes- Use Batch Mode where you can back up emails from multiple gmail accounts at once just by uploading a CSV file of your contacts. Another one is Proxy Mode where they need to enter the details of their server.
Preserves Folder structure and components: This tool preserves the originality of your data in terms of structure and folder both. It does not let you lose any portion of your data.

How to Convert Gmail Emails to PDF?

Firstly, download and install the solution to Export Gmail emails to PDF file.
Now, choose your data that you want to convert to PDF and Select the needed folders/subfolders.
Now, Select PDF as your saving type from the list of select saving options.
After this, choose the file name pattern from the File Naming Option list.
Select the Destination path where you want to save your resultant PDF file. And apply advanced filters after this.
Lastly, click on the Backup button to start the conversion process.

Frequently Asked Questions

Ques 1: How do I export all my emails from Gmail?
Ans: You can export all your emails from your Gmail account through Google Takeout. Because it’s a Google service designed to save the entire profile of a Google account.

Ques 2: What is the shortcut to convert email to PDF?
Ans: You can use Professional Solution to easily convert email to PDF format.

Ques 3: Is there a limit to utilizing the integrated print function?
Ans: Not all features, such as inline photos, will be kept in the exported PDFs layout, and bulk conversion of Gmail emails to Adobe PDF may not be possible

Conclusion

In the above article, we have provided 3 different solutions to export Gmail emails to PDF in bulk with attachments. All methods are compatible with both Windows and Mac OS users. Apart from all this, it depends on your choice to continue to find the solution that meets your needs and requirements to convert Gmail emails to PDF files. Also, if you have any kind of doubt, feel free to contact our technical experts anytime.