How to Convert iCloud File to PDF Format? Step by Step Guide

Published By Karen Chard

Approved By Rollins Duke

Published On December 11th, 2024

Reading Time 10 Min Read

In today’s time, as we all know, more than 850 million users are using Apple’s iCloud storage to store their files. In iCloud storage, users can store their documents, photos, notes, emails, etc. However, users face problems, which compel users to convert iCloud file to PDF format because iCloud does not provide any direct option to do this process.

When conversion issues arise, consumers look for trustworthy answers to their questions about how to change any file from iCloud to PDF. Therefore, this article offers an advanced method to convert iCloud file to PDF format. But before discussing the conversion process, we will go through the reasons for changing iCloud files such as documents, images, videos, messages, app data, etc. into PDF format.

Why Change iCloud File to PDF Format?

Universal Compatibility: PDFs can be opened on almost any device with a PDF viewer, regardless of the operating system. This makes them ideal for sharing files with people who don’t have the same software as you.
Preserved Formatting: PDFs accurately maintain the layout and formatting of your original file. This is important for documents with crucial formatting, such as presentations or invoices.
Security Features: PDFs can be password-protected and encrypted, adding an extra layer of security to your confidential documents.
Offline Accessibility: Unlike some iCloud files, PDFs can be viewed without an internet connection, making them convenient for situations where you might not have online access.
Space Efficiency: While not always a major space saver, PDFs can sometimes be compressed to reduce file size without losing quality.

How to Convert iCloud File to PDF Format?

Here are the easiest steps to change iCloud file to PDF format:

Step 1: Start the given tool on your PC.
Step 2: Choose “iCloud” as Email Source.
Step 3: Provide login details of iCloud account.
Step 4: Select needed folders and “PDF” saving type.
Step 5: Enable “File Naming Option” to manage emails.
Step 6: Hit the “Convert” icon to change the file.

How to Change iCloud File to PDF Manually?

In this method, we will learn the complete process to convert iCloud file to PDF like photos, notes, documents, emails, etc. into PDF files through screenshots, one by one. Let us go through the process of all files step by step.

How Do I Save iCloud Notes as a PDF?

Open the “Notes App” on your iPhone.
After that, “Open the Note” that you want to convert into a PDF.
Click the “Share” icon on the top corner.
Thereafter, click the “Markup” option from the drop-down menus.
Now, click the “Save to File” option on the left corner.
Finally, enter the file name and click the “Save” button.

Note: With the help of this process, you can save your iCloud notes one by one into PDFs. Let us now know the process of saving iCloud photos in PDF.

How to Convert iCloud Photos to PDF Format on iPhone?

Open the “Photos App” on any iPhone.
Now, select the photos that you want to save as a PDF.
After that, tap the “Share” icon on the left bottom of your iPhone.
Now, click the “Print” option on the drop-down menu.
In the print preview, pinch your fingers to zoom out and see the entire photo. You might need to adjust the zoom level to fit the photo on a single “Page” in the PDF.
Tap the “Share” button icon again (within the print preview).
Choose “Save to Files” and select a destination folder for your PDF.
Finally, enter the PDF file name and click the “Save” button.

Note: In this process, we have explained the complete process convert iCloud file to PDF including photos. Select one in this process if you want to save single photos in a single PDF. Or if you want to save multiple photos in a single PDF, then you can select multiple photos.

Export iCloud Documents into PDF Files

Firstly, open iCloud.com in your browser.
After that, sign in to your iCloud with your “Apple ID” and password.
Now, open the iCloud drive by clicking the “9-Dot” icon.
After that, select the document files, such as .doc, .docx,.txt, etc., by clicking the Shift button on your keyboard.
Thereafter, tap the “Download” icon on the top right corner.
Now, open the document file on the preferred application.
After that, tap the “File” tab > “Print” option.
Finally, choose “Save as PDF” and tap the “Save” button.

How to Convert iCloud Emails to PDF Format?

Firstly, open iCloud Mail in your browser.
After that, click “Sign In” and log in with your Apple ID and password.
Now, open the iCloud email that you want to export emails from iCloud.
Thereafter, click the “Three-Dot” icon at the top, as shown in the screenshot.
Now, tap the “Print” option from the drop-down menu.
Finally, select the “Save as PDF” option and tap the Save button.

Note: If you use this method to convert iCloud file to PDF with emails, you can change only a single email to a PDF at a time. If you have bulk emails in your iCloud mailbox and you want to convert them all to PDF at once, then you can move towards our professional method, which we have mentioned below.

Drawbacks of the Manual Approach

The manual approach to convert iCloud file to PDF file has the following drawbacks.

Time-consuming Process: saving files manually may require a lot of effort, especially when dealing with multiple files. It can take a lot of time and effort to choose, open, and convert each file separately.
Lack of Batch Conversion: Batch conversion is generally not possible using manual procedures. you cannot convert multiple files into a small group of files at a time.
User Error Risk: Manual processes make it more common for users to make mistakes by choosing the wrong file, saving it in the wrong format, or overwriting crucial information.
Lack of alternative Features: Manual methods usually don’t have additional features like the ability to combine multiple files into a single PDF or filter for changing files.
File Size Management: When converting files by hand, there might not be as many possibilities for compression during the process, which may result in larger PDF sizes and storage problems.
No Automation: The manual process cannot be mechanized and needs your continuous attention. This is a disadvantage for people who frequently or completely need to convert iCloud file to PDF.

To overcome all these drawbacks, we are going to introduce an advanced solution that helps the user export their iCloud files to PDF files effortlessly with the help of the alternative solution and the advanced filter option that saves a lot of time and quickly completes the conversion of files and improve the productivity of the work.

Also Read:

How to Import iCloud Mail to PST?

iCloud to iCloud Migration

How to Convert ICS File to PDF Document?

Fix “iCloud Storage Full Not Receiving Emails” Issue

Advanced Solution to Convert iCloud File to PDF Document

If you don’t want to go through the manual process and want a straightforward solution that will change your iCloud file to PDFs, you will need a professional tool that will save all the emails from your iCloud mail account into PDFs at once. The software you should use is the best software designed by RecoveryTools; its name is RecoveryTools iCloud Migration Tool.

Download Now Purchase Now

With the help of this software, you can convert iCloud file to PDF format very easily; you do not even need technical knowledge for this. This utility is also available in a demo version, in which you can convert 25 emails from each folder of iCloud to PDF. After which, you will know well about the complete features of this software, and you will be delighted before purchasing it. Now let us know the process of this software step by step.

How to Change iCloud File to PDF Format? All Working Steps

Firstly, download, install, and run the software on your Mac or Windows device.
After that, choose the “iCloud” option from the list.
Enter the Apple ID and app-specific password, and then tap “Login”.
Choose the required folders on the software panel.
Thereafter, choose the “PDF” option from the drop-down menus.
After that, choose the “Desired Location” and “File Naming Option”.
Finally, click the “Backup” button, and then the software will start the iCloud to PDF conversion process immediately.

Some Key Benefits of Converting iCloud File to PDF Format

Batch Conversion: Ability to convert multiple iCloud email accounts to PDF format at once, saving time compared to individual conversions.
Selective Conversion: The option to choose specific folders from iCloud for conversion offers more control over the process.
Advanced Filtering: Ability to filter files based on criteria like date, size, or keyword, allowing for targeted conversions.
Preserved Formatting: Ensuring the original layout and formatting of the documents are maintained during conversion to PDF.
Convenience: Potentially offering a streamlined process compared to manual conversion methods (downloading, using separate programs).
Security: Even as the iCloud file to PDF file converter interacts with your iCloud Mail data, it does not save any data or login credentials since the software is desktop-based.
Compatibility: This software supports both Mac and Windows devices. Because of this, you can download the software on any of your devices, after which this software will work on the Mac system just like Windows software.

FAQs

Q 1. How do I force a file to download from iCloud?
Ans: Click iCloud Drive in the sidebar of any Finder window. And then, open the file, or control-click the file, then select Download Now.

Q2. How to unsync files from iCloud?

Please unlock your iPhone, iPad, or iPod touch.

Go to your Settings.

Tap iCloud from the menu.

Select Photos.

Turn off iCloud Photos, or toggle off Sync this iPhone/iPad/iPod touch under iCloud Photos.

Conclusion

We looked at the entire process to convert iCloud file to PDF format in this article. We provided full guidance on how to export a variety of iCloud file types such as notes, emails, documents, and photos into PDFs. You can easily change your files without losing any data if you follow the method along with the alternative solution that improves the process of converting files into PDF format effortlessly.