How to Export Email Addresses from Gmail Account? Simple Steps

Published By Jamie Kaler

Approved By Rollins Duke

Published On June 6th, 2024

Reading Time 9 Min Read

Summary: Are you one of those who are looking for a solution on how to export email addresses from Gmail accounts? If yes, then you are in the right place. In this article, we will explain the complete process to export all email addresses from Gmail.

As we all know, many users find it very difficult to export email IDs from Gmail. if you also think that this task is very difficult to do, then read this guide till the end. Because, of the simple steps provided in this blog the process becomes so quick and fast. In this guide, we will cover many topics like the importance of extracting email addresses from gmail, the challenges faced by users, and how to resolve the user’s problems with different approaches to exporting gmail addresses with expert suggestions.

Who Needs to Export Email Addresses From Gmail?

Marketing Professionals: Exporting email addresses from Gmail will help market professionals analyze customer data for targeted strategies, lead generation, and personalize marketing campaigns.
Sales Professionals: It will help manage leads and create good customer relationships to achieve sales goals.
Professional Freelancers: Creating a list of clients for collaboration, building a network, and doing project-based tasks.
Recruiting Professionals: it will help to communicate with job seekers and hire valuable employees for the organization.
Professional Educators: To connect with the student’s parents and update them related to new classes and the latest educational updates.

These are some examples of professional users who need to export email addresses from gmail when they are dealing with a large number of email IDs in their gmail account. For many companies, due to marketing purposes, the manager may ask you to make a list of all the email addresses of Gmail, at that time you will need a solution that can export all email addresses from Gmail mailbox in just a few minutes.

Common Problems with Export Gmail Address Book

It will become difficult to export email addresses from gmail in Bulk.
Limited contact management features are offered by Gmail email service.
Accour Compatibility Issues When transferring exported email IDs from Gmail to another platform.
The process of exporting all email addresses from Gmail account is very time-consuming.

Reasons to Export Email Addresses From Gmail Inbox

Move to another email provider or make a backup list of email addresses outside of Gmail.
To communicate with certain groups or to run targeted newsletters and marketing efforts, create an email list.
To arrange and handle your contacts for work or personal reasons.
To react to consumer requests and feedback, as well as to resolve product or service-related concerns.
Move email addresses to a new email marketing platform or combine emails from several sources.

Let us now move towards the process of how to export email addresses from Gmail mailboxes and know what methods are available to perform this task.

How to Export Email IDs From Gmail Mailbox?

Here we will tell you the complete process of two methods to export Gmail addresses. The first method is manual, in which you do not need to spend any money. But you need to know one thing through this method, you will download the email address but you can download only those email addresses that are already saved in your Gmail contact list. The file you will get in it will contain your complete data, like phone number, address, etc., and many blank columns are also created automatically, due to which the entire file becomes congested.

If you just want to export all email addresses from Gmail Mailbox such as From, To, Subject, wherever the email address is saved. So you can move towards the second solution, which is automatic professional software.

Solution 1: Export Email Addresses From Gmail Contacts

Open mail.google.com on your browser and then log in.
Now, click the 9-dot icon in the right corner.
After that, select the Contacts option from the whole list.
Thereafter, Click the Export option as per the shown screenshots.
Now, choose the File in which you want to export and then click Export.

Note: After exporting Gmail address book you need to manually copy and paste the column that contains the email addresses into to new separate sheet to manage and organize the email addresses.

Why Not to Use Manual Method?

Need to filter the email addresses from the CSV file manually.
It takes a long time manually to export email addresses from Gmail, especially when there is a lot of data.
Only export email IDs from Gmail that are saved in your Google contacts.
If any contacts are saved more than one time in your Google contacts then in a CSV file you will receive the contact details twice.
If you have multiple Gmail accounts to export Gmail addresses then this method is not for you. You need to switch toward a professional solution.

Solution 2: Export Email Addresses from Gmail Inbox by Professional Tool

Till now, we have explained the process of manual methods to export email addresses from Gmail If you are looking for the best method that will export all the email addresses from Gmail account.

So you should use the best RecoveryTools Email Address Extractor Wizard because, with the help of this tool, you can extract email addresses from a complete Gmail mailbox in one go, and that too without any hassle. This software is designed to export email addresses from folders like Gmail Inbox, Sent, Outbox, Drafts, etc.

Note: If you want to download emails from Gmail mailbox to standerd file formats, then you can use RecoveryTools Email Extractor Tool.

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Key Features of Software to Export All Email Addresses From Gmail

This is an amazing tool it offers 90+ email sources to export email addresses. This makes it different from the other tools by using this utility users can collect email addresses from multiple email sources in one place. it makes the process easy to export all email addresses from Gmail for marketing, communications, and organizational purposes.

Users can use its batch mode features and proxy support This program helps users improve security and privacy while simplifying the extraction of email addresses. Batch mode maximizes productivity by allowing the extraction of many email addresses at once, while the proxy feature protects users’ sensitive information during the data extraction process and guarantees privacy.

Users have specific control over the data extraction process by having the ability to choose which folders within their Gmail accounts to collect email addresses from. By taking a selective approach, users may focus on particular email threads, labels, or categories, which streamlines the extraction process and reduces needless data handling.

Users can specify exactly where they want the exported data to be saved by choosing their destination path for extracted email addresses. With the help of this tool, users can store and arrange exported email addresses according to their unique preferences and organizational requirements.

Which One is the Best Method to Export Email Addresses From Gmail?

Features	Manual Method	Automated Method
Export Limit	For Small scale extraction process	There is no limit to exporting email addresses from gmail in bulk from multiple email accounts
Control	Manual control and need to filter email addresses from contact data.	A fully automated tool automatically exports email addresses from several gmail folders
Additional Features	No Features	Offers advanced features like file naming option, select specific folders, filter option, and customized destination path.
Process	Multiple steps to export all email addresses from Gmail	Simple 5 steps process
Export all Gmail Email IDs	NO, Only export emails saved in the contact list	Export all email IDs from each folder of Gmail.
Price	Free	Affordable Price

Conclusion

In the above article, we have explained the complete method to export email addresses from Gmail. If you need a direct solution to export all email addresses from Gmail, then download the professional tool mentioned above. Although in this article we have mentioned the process of two methods to solve this query, if you want to export the email address from your saved Gmail contact list, then you can also use the manual method.

Experts recommend the automatic software because it enables you to download email addresses from multiple webmail accounts. The company offers a trial version of this application to extract email addresses from Gmail in small quantities. For an unlimited export process, you need to purchase a licensed key to activate the software for lifetime use. If you have any further questions, contact us on Live Support Chat.