How to Export Office 365 Mailbox to PST Instantly? Top 3 Methods

Looking for a solution to export Office 365 mailbox to PST? But facing different hurdles while googling for the same. Yeah! It’s time to take a deep breath and feel relaxed. Today we are here with an article to tell you about the best method to bulk backup Office 365 mailbox to PST without facing any issues.

A few months back, USA TODAY shared that a global outage affected Microsoft Exchange Online and other services. This caused problems for industries like hospitals, banks, and 911 call centers. Public transit systems and airlines were also impacted, with some flights being delayed. This shows why it’s important to keep a local copy of your cloud data so you can still access it if Microsoft servers go down.

PST files are very popular and the first choice of experts to keep a local copy of your data. Even you can access your data in Outlook email client, which is an advanced email client for professionals. However, it is not an easy task as you are thinking, because it’s a technical process. So, it is important to follow each step carefully.

There are various ways to export Office 365 mailbox to PST using eDiscovery, while some of the users have reported request failed with status code 500 error while performing the task. The other methods are using PowerShell commands, but again one wrong command can lose your data permanently.

So basically, there is no safe method available to export PST from Office 365 admin center. But don’t worry, we have an alternate solution, which can make the process smooth without losing any information. Also, we will add eDiscovery and PowerShell process, if anyone wants, they can use them.

“Hi, I have almost 250+ accounts in my Office 365 Business account and I am thinking of exporting PST from Office 365. After facing a lot of issues, I finally decided to export Office 365 mailbox to PST. Is there any solution present that can help me to export all the accounts?”

How to Export PST from Office 365 Admin Centre?

• Step 1: Download the software on your PC.
• Step 2: Put the login details of Office 365.
• Step 3: Check the needed folders/subfolders.
• Step 4: Choose PST as a saving option.
• Step 5: Apply the filters and browse the path.
• Step 6: Next icon to export PST from Office 365.

These are the working steps of an alternate solution; we have added here in short to show how easy to use this amazing tool. For more details, you can check directly the solution.

Method 1: How to Export Office 365 Mailbox to PST Using eDiscovery?

1. Login to your Exchange Admin Center with account details.

   

2. Choose “Security and Compliance” from Admin Centers option.

   

3. Click on the Permissions >> eDiscovery Manager.

   

4. Use the Edit button to change the respective roles accordingly, you can modify or add other roles as per choice.
5. You will get pre-assigned permissions by default i.e., Case Management, Compliance Search, Export, Hold, Preview, Review, and RMS Decrypt.
6. If your Export Role is missing, then can add it by following the previous step to export Office 365 mailbox to PST.

   

7. Choose More Resources and open all resources, and then Microsoft Purview Compliance >> Content Search >> New Search option.

   

8. Click on the New Search and a wizard will open with different labels. And it allows to customize elements such as Name, Description, Location of user mailbox, etc.

   

9. Apply the multiple advanced filters as per your choice from the Condition tab.

   

10. After that, click on the Submit button and then Done to start the process.

    

11. Your eDiscovery process is running in the background, you can check it from Search tab.
12. After the complete process, hit on the Action icon and select Export Results.

    

13. Lastly, click on the Export button to export PST from Office 365 admin center.

    

14. Now download the results using the Download Results button and copy the Export Key.

    

15. A pop-up will appear and will start the eDiscovery PST Export Tool and paste the copied Export Key here. Select the location and hit on the Start icon.

    

Complete Steps to Export Office 365 Mailbox to PST Format

1. Firstly, download and install the mentioned export tool in your existing system and run it.

   

2. Provide email address of your Office 365 account and hit on the “Login” button.

   

3. A screen will open from Microsoft and re-enter your email address and then “Next” button.

   

4. Now provide your password and click on the Next icon.

   

5. All mailboxes of the account will load on the preview panel of the software. Here begins the second phase of the process to backup emails. You have to check the checkboxes of all those mailboxes, to which you wish to export Office 365 mailbox to PST.

   

6. Although the product displays “PST” as the default saving option still for the safe side, you can re-select it from the menu.

   

7. Go to the “Filter Options” tab and enable the advanced filter to export Office 365 mailbox to PST selectively.

   

8. Click on the “Browse (Folder)” button to select the location to save the resultant data.

   

9. Finally, click on the “Backup” button to export PST from Office 365.

   

This procedure hardly involves only 7 steps to carries away to export Office 365 mailbox to PST. After performing these steps, you can easily backup Office 365 mailbox to PST without facing any kind of size limitations.

I must say that this is one of the effortless solutions present on the Internet that can give results without performing many steps.

Method 3: How to Export Microsoft 365 Mailbox to PST using Outlook?

Outlook is a Microsoft product and desktop-based email client, so you can connect your O365 account easily for exporting emails in PST format.

1. Firstly, you have to connect O365 to Outlook using POP configuration by following: File >> Add Account >> Manual Setup >> POP >> Needed information >> Finish icon.
2. Outlook can save only 1-year emails which are set by default, to change this setting >> Outlook >> Account Settings >> Account Name >> Sync Settings and push the slider to All.

After connecting your accounts successfully, now follow the given steps to export PST from Office 365:

Steps to Export Office 365 Mailbox to PST

1. Go to the “File” tab in Outlook.
2. Head to the “Open & Export” >> “Import/Export”.

   

3. Hit on the “Export to a File” and “Next” icon.

   

4. Select “Outlook Data File (.PST)” >> “Next” button.

   

5. Select the folders from the connected O365 account.

   

6. Find any path to save the exported PST file.

   

7. Lastly, set up the filters and hit the “Finish” button.

Conclusion

In Conclusion, we have provided a solution on how to export Office 365 mailbox to PST format. However, it is toughest for non-technical users to opt for an eDiscovery tool to backup Office 365 mailbox to PST. But then also, no need to worry, we have come up with one of the highly professional solutions to export mailboxes without the need for any technical help and with no loss of data. For any other information, you can anytime connect with our technical experts.