How to Export Google Calendar to PDF Format? Complete Guide

Published By Jamie Kaler

Approved By Rollins Duke

Published On September 16th, 2024

Reading Time 6 Min Read

In this article, we will discuss the application Google Calendar, which many users commonly use to manage their daily life tasks and special events. As users who want to export Google Calendar to PDF but do not know how to save it, we will describe a different manual and automated method to save Google Calendar as PDF format.

Google Calendar is one of the best applications for managing events and tasks. Many Google users mark tasks and important days in their calendars. They want to save the Google Calendar in PDF format, but before saving it, we will learn about its purpose, why there is a need to export Google Calendar to PDF, and what various methods are used by the users for the exporting process.

What is the Purpose of Google Calendar?

Scheduling: Google Calendar schedules meetings, appointments, and events and ensures that users manage their time effectively.
Reminders: Google Calendar helps users set reminders for important events, tasks, and deadlines.
Collaboration: It helps the users share calendars with others, enabling collaboration and coordination of schedules.
Integration: It integrates with other Google services like Gmail and Google Meet, as well as third-party applications.
Accessibility: It is a cloud-based service that can be accessed from anywhere with an internet connection.

What are the Reasons to Export Google Calendar to PDF?

The main reasons why users want to save the Google Calendar as a PDF are mentioned below:

Easy Access: User-expert Google Calendar can be accessed without an internet connection, making it convenient to view schedules offline.
Print options: Users can print their calendars for personal use or to share in meetings.
Archiving: Users can present the PDF files as records of schedules and events that can be used as a reference.
Sharing: It is easy to share the documents in PDF format with anyone.
Presentation: The user can use PDF files to present documents such as project reports or a non-editable format.

To export Google Calendar, users can use various methods. For the exporting process, users can use the free in-built or manual methods that help them export Google Calendar to PDF.

In-Built Methods to Save Google Calendar as PDF

Easy steps that are followed by the user to export Google Calendar to PDF are:

Open the Google Calendar application on the web browser.
Click on the top right and select the data range.
Select the options Day, Week, Month, Year, Schedule, and 4 days.
Select the print option from the settings at the top right corner.
Choose different options, such as font size, color, and style.
Select the destination to save as a PDF and click on the save button.
Select a specific location to store PDFs and choose Save.
Check that Google Calendar is saved in PDF format.

Some Limitations of Manual Methods

The manual method comes with limitations to export Google Calendar to PDF process complicated. These limitations can create different issues, such as not being able to export PDFs in batches. This method has limited customization, and there are many restrictions. By using this manual method, users can download only a single PDF, and it is difficult to access a PDF from a different device.

To resolve these issues, we are going to introduce an automated solution with different advanced features. To improve the process of exporting, users can download the RecoveryTools ICS to PDF Converter. This tool comes with advanced features to export Google Calendar to PDF in batches with attachments, and many more that are mentioned below:

How to Export Google Calendar to PDF Format?

Follow the steps that are mentioned below to save Google Calendar as PDF format. All the details are given below in details.

Step 1: Export Google Calendar in Standard Format

Firstly, open Google Calendar in your browser, and choose the Settings option.
Click on the left side, and choose the Import & Export option.
select the Export button to export the calendar.
Click on the Download folder and check Google Calendars exported in ZIP
Right-click on the ZIP file and select the Extract Here option.
Lastly, see Google Calendars exported in a generic calendar extension.

Step 2: Save Google Calendar as PDF Document

Download and run the PDF converter on your PC.
Click on Add File and Add Folder to select the file or folder.
You can preview the ICS file and choose the file you want to convert.
After that, choose PDF as the saving option from the drop-down list.
Select a file naming option to rename PDF documents.
Select a specific destination path and click on the Convert button.
Lastly, the “export Google Calendar to PDF” process is completed.

Advanced Features for Automated Solution

Some advanced features for automated solutions that improve the process of exporting Google Calendar to PDF.

Migrate PDF Files with Attachments: ICS calendar files to PDF files can easily be migrated with attachments such as image documents, jpegs, etc.
No size limits: There is no size limit for large files that can easily be exported.
Batch Processing: This tool helps in exporting PDF files in batches. Multiple files can easily export in batches
Convert Corrupted Files: Corrupted files are easily recovered and converted into the PDF.
Apply File Name Conventions: Different naming formats are provided to name the file according to the date/month/ year and many more format
Support Other Applications: This tool supports Google Calendar, Microsoft Outlook, and many more.
Compatible with All Windows: This tool supports Windows 11,10,8.7, and Win XP to export Google Calendar to PDF.

FAQs

Q1. How do I create an event in Google Calendar?
To create an event, Open Google Calendar then Click on the date and time you want to schedule the event, and enter the event details with title, location, description, Set the time and date, and add any guests, and then Click “Save.”

Q 2 How do I delete an event in Google Calendar?
To delete an event, click on the event you want to delete. Click on the trash can icon or “Delete” button and then Confirm the deletion.

Q3. Can I access Google Calendar offline?
Yes, you can access Google Calendar offline by using the Google Calendar app on mobile devices. You need to enable offline access in the app settings.

Conclusions

In this article, we discuss how users can export Google Calendar to PDF and the manual and automated methods that improve the process of exporting by providing advanced features that help the user to export multiple calendars into PDF formats with attachments and recover the corrupted files. This helps the user access the calendar offline without the internet.