How to Export Lotus Notes Database to Excel Spreadsheet?

Published By Karen Chard

Approved By Rollins Duke

Published On April 16th, 2025

Reading Time 5 Min Read

Read this write-up to export Lotus Notes database to Excel sheet for multiple purposes. Here we have explained all the possible methods to extract data from Lotus Notes database to Excel format with maintained hierarchy and components.

HCL Lotus Notes uses NSF files to save complete mailbox data including emails, address books, calendar data, tasks, notes, journals, etc. And Excel is mainly used to preserve data properly and well.

Users desire to export Lotus Notes database to Excel format for multiple reasons:

NSF data files cannot be opened without a Lotus Notes account, because it is connected with Notes environment.
An Excel spreadsheet doesn’t require any third-party tool to open the data.
Or Excel spreadsheet helps users to maintain data properly using columns and rows.
Users can share the data in Excel format easily.

How to Convert NSF File to Excel?

Step 1: Download and start the given tool.

Step 2: Use “Add Files” and “Folders” to add files.

Step 3: Select any email and preview data.

Step 4: Choose “Convert” and “CSV” options.

Step 5: Select the location for the output file.

Step 6: Hit the “Next” button to export Lotus Notes database to Excel.

These are the steps of an expert solution, if you want to know more about the tool, then check out the mentioned paid tool.

How to Export Lotus Notes Database to Excel Manually?

This is the manual method, which is an in-built option by Lotus Notes to export NSF file data as CSV, which can be accessed in Excel easily. So, the working steps and limitations are explained below:

Open your Lotus Notes account.
Head to the “File” and “Export” tab.
Choose “CSV” from the “Save As Type” option.
Enable the “All Documents” and hit on the “Export” button.
And finally, your Lotus Notes data is saved at the selected path.

Now you can open this CSV file Excel by choosing “File” >> “Open” >> browse your exported CSV file. But this method has some drawbacks and some of them are described below to export Lotus Notes database to Excel:

Why Do Experts Prefer Paid Solution Over Free Methods?

This method will work perfectly with a limited number of contacts and data files, it is not advisable for organizations and enterprises.
Also, it will take longer time than expected, if you don’t have enough time, then go for the paid and fastest solution.
Manual methods have a high risk of losing data during the extraction of data from the Lotus Notes database to Excel process.

Fastest Solution to Export Lotus Notes Database to Excel

If you don’t want to face any errors or drawbacks, then you should go for the RecoveryTools Lotus Notes Migrator Tool to convert NSF file to Excel spreadsheets. This is the only solution that can quickly migrate your data and save them in CSV format to extract Lotus Notes database to Excel.

Why CSV? Because Excel only supports CSV format to open data.

This amazing software provides 30+ saving formats with multiple advanced settings. These settings help to export specific data from large mailbox NSF files.

Download Now Purchase Now

Advanced Capabilities of this Tool to Export Lotus Notes Database to Excel

This software offers 30+ file formats, document formats, web, and desktop-based email services.
Advanced settings help users to export Lotus Notes database to Excel specifically from a large mailbox by enabling desired settings.
It is two in two-in-one solution, which means it can preview all your email data, and folder structure and then convert it into a standard saving type.
This software can export Lotus Notes address books to Excel, including emails, contacts, calendars, notes, journals, etc.
To preview your data before the conversion, you can use the Message and Attachment tabs to analyze data separately.

How to Extract Data from Lotus Notes Database to Excel? In Just Few Clicks

Download and start the solution, after proper installation.
Add your Lotus Notes files and folders using the “Select Files” and “Select Folders” options.
All your folders and subfolders will appear on the screen, so you can open and analyze the required emails from here.
After that, click on the “Convert” button from the top.
A screen will appear and choose the “CSV” option as your saving format.
Locate the destination from the machine to save the output file using the “Browse” button.
Select the “Next” button to export Lotus Notes database to Excel format.
Live conversion will start on the screen, select the “OK” button after the confirmation message appears.

Commonly Asked Questions

Q 1: Does IBM still use Lotus Notes?
Ans: No, IBM doesn’t support Lotus Notes.

Q 2: How do I extract data from the Lotus Notes database?
Ans: The manual method is the only way to extract data from Lotus Notes database as CSV file.

Q 3: Where is the Lotus Notes database stored?
Ans: This is the Location: C:\Program Files\IBM\Notes\Data.

Q 4: Which port is used by Lotus Notes?
Ans: Lotus Notes Port is: TCP port 1352

Final Comment

Here we have resolved the query on how to export Lotus Notes database to Excel format using manual method and expert solution. HCL Notes provides an in-built option to export data in comma-separated value format for Excel, so for personal and small data you can use it. But for professional data that contains any crucial information and is in large amounts, then you should go for the expert and fastest automatic solution. It comes with only advantages not limitations, for better knowledge you can check the given page or contact us.