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How to Export Outlook Contacts to Excel Spreadsheet?
Are you looking for a method to export Outlook contacts to Excel or export contacts from Outlook for Mac to Excel sheet? If so, then read this post. In this article, we discuss how to export Outlook /Outlook for Mac Contacts to Excel automatically.
Here you will get the manual and professional methods to convert Outlook contacts to Excel. First, we will explain the methods of Windows Outlook and then we will show you the methods to export Outlook contacts to Excel for Outlook for Mac.
Microsoft Outlook vs Excel Sheet
Microsoft Outlook is a desktop-based email client for both Windows and Mac. It is made by Microsoft Corporation. Microsoft Outlook is an email client that enables you to receive, send, forward, and store email messages, contacts, calendars, and more. You can even create your signature and use different fonts and colors when you reply to your emails.
On the other hand, Microsoft Excel is a computer software tool that you use to make a spreadsheet. A spreadsheet is a list of numbers or information. This information can be arranged in rows and columns. Each row represents a single piece of data. A column represents the type of information that is in the row.
Quick Steps to Export Outlook Contacts to Excel
- Step 1: Install & run the software.
- Step 2: Add the Outlook contacts.
- Step 3: Select the required data.
- Step 4: Choose CSV as a saving option.
- Step 5: Browse the path and apply filters.
- Step 6: Click on the Convert icon to export Outlook contacts to Excel.
How to Export Outlook Address Book Contacts to Excel Manually?
Normally, a user can complete process using the Save As option. But, in case a user wants to export all or selective contacts from Outlook to Excel with the help of the Import/Export feature. This can be done just by following a few steps:
- Open Outlook for Windows on your system.
- Click on the File >> Open & Export >> Import/Export options.
- And select the “Export to a File” option and then “Next” to continue the process.
- After that, select the “Comma Separated Values” option from the list.
- Now select the contacts, which you want to export and “Next” to continue.
- Then, browse the location to save the converted file and hit the “OK” button to export Outlook contacts to Excel.
Now your CSV file saves at the selected location, next right-click on it choose “Open With” and select the Excel option from the list.
If you face any problems while doing the process. Then follow the professional and expert solution to backup Outlook contacts to Excel sheet.
Expert Solution to Export Outlook Contacts to Excel Sheet
So, it is recommended to choose a perfect RecoveryTools Outlook PST Migrator that will provide users a direct option to backup Outlook contacts to Excel. You can quickly export Outlook Address Book details with all the details.
Yes, a user can successfully export Outlook contacts to Excel using a powerful Outlook PST Migrator tool. It is the best solution to transfer all the Outlook contacts, & address book details to Microsoft Excel.
Also Read: How to Import Outlook Contacts to Yahoo Mail?
How to Backup Outlook Contact Group to Excel? Complete Steps
- Free download and install the software on your system and click on the Next icon.
- Then, upload the Outlook profile data automatically and manually using the Select Files and Select Folders options.
- Now select the required data from the software’s panel.
- Next, choose “CSV” from the saving list to export Outlook contacts to Excel sheet.
- And then, browse the location, where you want to save the converted data.
- Now hit the “Convert” button to start the Outlook contacts to Excel conversion.
- Lastly, the selected location will open automatically with the converted data.
Why Choose Professional Solution Over Manual Methods?
- The tool allows users to upload Outlook profile data automatically from the default storage location.
- Also, users can upload orphan single or multiple Outlook data files using select files and select folders.
- Support all Outlook data file versions including Outlook 2021, 2019, 2016, 2013, and previous versions.
- Also, allows users to select the desired location to save the converted data.
- Support corrupted and damaged Outlook contacts files to export Outlook contacts to Excel.
- Maintain and preserve all the Outlook contacts items like Name, contact number, email address, etc.
Now you found the solution to save Outlook contacts to Excel sheet, next, we will show you the methods for Outlook for Windows.
Outlook for Mac VS Excel
Outlook for Mac is a Mac-oriented version of Microsoft Outlook [After its huge success on Windows OS]. Similar to Outlook for Windows it is also a personal information manager that is used to manage Emails and messages from Email Folders, Contacts from Address Book, Events and reminders in Calendars, Tasks, Notes, Journals, and to-do lists of Mac users.
On the other side, Excel is a propriety software of Microsoft Office Suite which maintains all the data of any user through Spreadsheets. Microsoft developed Excel for Windows, macOS, Android as well and iOS applications.
How to Export Mac Outlook Contacts to Excel Sheets Professionally?
As we all know, Outlook for Mac creates OLM files to store data like emails, contacts, calendars, notes, journals, etc. and there is no manual method available to backup Outlook contacts to Excel sheets including Mac Outlook.
You should take the help of a professional solution like RecoveryTools OLM to CSV Converter for Windows and Mac systems. The software has multiple advanced features and capabilities like bulk and selected file conversion. Also, provides dual options to upload single and multiple files at one time.
Allow users to save the converted file at the desired location. Also, the software supports all files exported from Outlook 2019, 2016, and 2011. Now working steps are mentioned below for Mac Machine users. For Windows users, you can check out the guide page to export Outlook contacts to Excel sheets.
Step 1: Export Contacts from Outlook for Mac
Follow this method, if your Mac Outlook contacts are not downloaded to your system.
- Open Outlook for Mac on your Mac Machine.
- And then, click on the “File” menu and choose the “Export” option from the list.
- After that, choose “Contacts” and click on the “Continue” button.
- Lastly, select the location, click on the “Save As” icon, and hit the “Finish” button.
Now you will get your Outlook for Mac contacts at the selected location. Next, follow the mentioned step to export Outlook contacts to Excel format.
Step 2: Convert Mac Outlook Contacts to Excel
- Download and install the software on your Mac Machine.
- Then, upload the file using the “Add Files” and “Add Folders” options.
- Now all the files and folders will appear and choose the required data from here.
- Next, choose the “CSV” option from the saving list and browse the required location to save the data.
- Lastly, click on the “Export” button to start the process.
From the above, we can easily analyze that a user never needed to have any advanced technical knowledge to export Outlook contacts to Excel sheet. I have seen a large number of users doing it through the drag-and-drop method but that will only create VCF files which are another file format for storing contact information. If you also want to bulk export OLM Contacts to vCard files visit here.
Frequently Asked Questions
- Ques 1: How do I download Outlook contacts to CSV?
- Open your Outlook.
- Go to the File tab.
- Choose Open & Export >> Import/Export.
- Select the Export to a File option.
- Choose Comma Separated Value.
- Choose Outlook contacts folders.
- Browse the location and hit the Finish icon.
- Ques 2: What is the CSV format for Outlook contacts?
Ans: A CSV file is like a special document that works with Excel. Instead of keeping things organized in columns, it keeps information separated by commas. You can make or change this kind of file easily.
- Ques 3: Where do Outlook contacts get saved?
Ans: You can get your Outlook contacts to your default Contacts folder.
- Ques 4: What is the file name for Outlook contacts?
Ans: Outlook saves its contacts in PST format by default.
Final Words
This article, it is describes how to export Outlook contacts to Excel sheet including Outlook for Mac. It’s worth noting that the actual Import and Export Wizard is pretty much the same across all versions, but the process of getting to the wizard has changed.
This article also describes a perfect way to export Microsoft Outlook address book to Excel including Mac Outlook without requiring Outlook. It gives numerous advantages to the users to manage, sort, arrange, or format Outlook Contacts or emails properly using Excel.