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How to Extract Email Addresses from Outlook Windows & Mac?
This post will provide methods to extract email addresses from Outlook Windows, Mac, and Outlook.com accounts. If you are also one of those who want to perform a similar process, then read the complete article. Because here, you will get all the information with the top methods.
Whether you are a businessman or a marketer, your email address database is the best resource for reaching your current, existing, and future customers. However, email addresses can only be exported from your email accounts.
We all know that; Outlook is an email client which available in various versions like the desktop version for Mac & Windows OS and a web-based version for all users. Microsoft Outlook has a large user base around the world, and sometimes happens when users want to extract email addresses from Outlook Mac & Windows.
In this article, we will explain all the possible methods for Outlook for Mac & Windows and Outlook.com accounts one by one like Outlook email address extractor tool.
For a quick overview, you can check the given table where you can easily understand what you will get here.
#1: How to Export Email Addresses from Outlook to CSV?
These are the only manual methods, which allow users to extract email addresses from Outlook emails. All the steps, preparations, and drawbacks are given below in detail:
Important Note: This method will only work with installed and connected Outlook accounts. Also, we are assuming that your data is within the Outlook account. If not, then firstly import your data files into your Outlook account.
- Open your MS Outlook account.
- Look for the “File” tab from the top.
- Choose the “Open & Export” tab.
- Select “Import/Export” wizard option.
- After that, go for the “Export to a File”.
- Select the “Common Separated Values” option.
- Again, select the folders to extract data.
- Browse the destination for saving results.
- Check the needed filters and click on the “Finish” button.
#2: How to Extract Email Addresses from Outlook Mac?
- Open your Mac Outlook.
- Go to “Tools” >> “Export” button.
- Choose desired contacts.
- Select the “Save as a CSV” file option.
- Hit on the “Continue” and choose the path.
- Successfully your file will save on the selected location.
#3: Export All Email Addresses from Outlook.com
- Login to your Outlook.com.
- Hit on the “People or Contacts” icon.
- After that, select “Manage” >> “Export Contacts”.
- Select “All Contacts” >> “Export” icon.
These are the three manual methods for Outlook Mac, Windows, and Web versions. But I know you probably think that is why we are exporting Outlook contacts to Excel or CSV format.
Because contacts inherently contain email addresses as part of their stored information. CSV is an ideal choice for exporting contacts because it contains each type of information (like name, email, and phone) organized into separate columns. The structure makes it easy to locate and isolate the Email Address column. So, users can easily copy, paste, and access the email addresses at once.
Drawbacks of Manual Methods
- These methods will not work with a corrupted Outlook profile.
- Outlook must be installed with the subscribed profile.
- If file size increases while exporting the email address, then there is a high chance of file corruption.
How to Extract All Email Addresses from Outlook Mac & Windows?
We recommend you use RecoveryTools Outlook Email Address Extractor to extract email addresses from Outlook account. This software allows users to extract email addresses from Outlook accounts in bulk without having any issues.
Even you can load the profile data directly from the connected Outlook profile, whether your account is corrupted or not. Not only this, but it comes with amazing and advanced filters, which makes it more usable.
How to Extract Email Addresses from Outlook?
- Step 1: Run Outlook email address extractor.
- Step 2: Upload your data files/folders.
- Step 3: All the folders will show.
- Step 4: Select the path for saving results.
- Step 5: You can apply advanced filters.
- Step 6: Lastly, hit the Next icon to export all email addresses from Outlook.
Why Outlook Email Address Extractor Over Manual Methods?
- Corruption is a common issue with Outlook data files, don’t worry this software has the power to export email addresses from all types of files including corrupted, damaged, inaccessible, etc.
- Even this tool can load data from connected Outlook profiles with similar machines automatically from the default storage location. Whether your email client is corrupted or not.
- This Outlook email address extractor tool can export data from all default folders including Inbox, Sent, Draft, Spam, Bin, Important and other created labels.
- Users can use advanced filter options for extracting specific and desired data by applying various filters like Date Range, From, Subject, and To. Also, if your uploaded mailbox has empty or unwanted folders, then you can remove them using the Exclude Folders option.
- Allow users to select the desired location to save output using the Browse (Folders) button.
- It supports all types of Outlook data files exported from any Outlook version 2021, 2019, 2016, 2013, and older versions.
- Outlook email address extractor comes with a completely secure interface where it doesn’t store your email login credentials. It is a professionally tested application by multiple labs and users. The software never saves your data as well as email account details in the interface caches.
- During the process, the software maintains your email properties. After completing the process, It will never change in your email meta-properties such as email, attachment, subject, images, email formatting, etc.
Also Read:
Export Email Addresses from Outlook.com Professionally
Because Outlook.com is a web-based version, so we have a separate solution RecoveryTools Email Address Extractor. This software has mainly been developed for extracting email addresses using multiple filters.
You can easily export data from multiple Outlook.com accounts at once using Use Batch Mode. It provides multiple filters for the user’s ease.
How to Extract Email Addresses from Outlook Web App?
- Download and start the given solution on your system.
- Choose “Outlook.com” as your source destination from the appearing list and provide login details of your account.
- Check the needed filters as per choice and click on the “Login” button.
- All the folders will show and you can choose the needed folders from here.
- After that, go to “Filter Options” and enable some more advanced filters as needed.
- Choose the location from the system using the “Browse” button.
- Lastly, hit the “Backup” button to extract email addresses from Outlook.
How to Export All Email Addresses from Outlook Mac?
If you are using Mac Outlook to extract email addresses, you can download this Outlook email address extractor using the given buttons.
You can simply upload your OLM files or folders to the software and extract data from them in bulk.
Conclusion
In this article, we have clarified the whole method to extract email addresses from Outlook. Here, we have used the RecoveryTools Outlook email address extractor tool. The software allows you to extract email addresses from multiple Outlook at once.
We have separate software for separate versions. You can try this application to test the efficiency of this solution. You can also contact our technical team via email or chat if you have any issues.