How to Extract Email Addresses from PST File? Solved

Published By Jamie Kaler

Approved By Rollins Duke

Published On March 28th, 2025

Reading Time 6 Min Read

Are you a marketer whom wants to create an email marketing campaign for your customers who are already in your old PST files? Then, we recommend you best utility to help you to extract email addresses from PST file. Read the article to know the complete process.

Important: A PST file is used to store Outlook emails, contacts, calendars, notes, etc. locally. The main advantage of PST files is their portability. One can easily transfer PST files from one Outlook to another.

Whether you are a business person or a marketer, your email addresses are the best resource to reach your current customers. Email IDS are not only extracted from your email accounts. But there are many email files available in the world which used to store email data like PST, OST, MSG, etc.

So, we have tried our best to provide all the methods and solution to extract email addresses from PST files of Outlook email client.

How to Export Email Addresses from Outlook PST File Manually?

Users can extract email addresses from PST files only by using this manual method. If you have an orphan PST file, then firstly you have to import it into your Outlook account. And then, we will go for the second step. All the steps are given below in detail.

Launch your Outlook on Windows.
Find and head to the “File” tab. Tab.
Go to the “Open & Export” and then “Import/Export” tab.
Select “Export to a File” from appearing Windows.
Choose the “Comma Separated Values” and the “Next” button.
After that, select the needed folders from the data.
Browse the location to save the resultant file.
Lastly, click on the “Next” >> “Finish” icon to extract email addresses from PST file.

Now your selected data contains email addresses at the selected location. But it has some drawbacks, which are given below:

Drawbacks of Manual Methods

Outlook must be set up within the machine.
No advanced filter to export specific email addresses.
A corrupted data file will not work with this method.

Best Alternate Solution to Extract Email Addresses from PST File

There is no direct option that allows you to export all email addresses from PST in bulk. So, use an expert choice solution RecoveryTools Outlook Email Address Extractor. This utility comes with sophisticated interface, which provides error and hassle-free process to extract email addresses from PST file. It is very useful and users can easily operate the tool as it provides an easy-to-use interface. The service supports all Windows OS and every edition of MS Outlook.

Download this tool for free to analyze the advanced features and performance to export email addresses from PST files.

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How to Export All Email Addresses from PST?

Step 1: Download & launch the software.
Step 2: Select “PST” Files with dual selection options.
Step 3: Pick the required Folders from PST files.
Step 4: Choose the destination location.
Step 5: Enable advanced filters as needed.
Step 6: Start the process to extract all email addresses from PST file.

Advantages of PST Email Address Extractor

Extract All Email Addresses from a Single PST File: The program gives the facility to export email addresses from single PST files. When the user wants to export email addresses from PST file selectively. then go for it.
Unique and Simple GUI: The user interface is the first interaction point for all types of users. This application is developed with all the latest technologies that provide an easy-to-use interface. No need of technical guidance for Technical or non-technical users.
Export Email Addresses from PST File in Bulk: The software provides two options for selecting multiple PST files simultaneously. You can easily select old PST files without any problem. Email address exporter allows multiple PST files within a folder.
Export Email Address from Corrupted PST File: This application is developed by thinking to solve all user queries related to extract email addresses from PST file process. The software allows its users to access email IDs from corrupted Outlook PST files easily. For more information, contact us via chat or email.

Complete Guide to Export Email Addresses from PST File

First, you need to install this application software on your computer and read the instructions carefully.

Quick Note: It is a free demo version of this utility which gives the way to extract 25 email addresses from each PST file. This helps test the software before upgrading it to a professional version.
Enable the “Configured Outlook Mailbox”, if Outlook is already configured on your computer.
Otherwise, upload your PST files and folders manually.
For corrupted and damaged PST files, check the “Recovery Mode” option.
All the PST file data will appear on the software screen, pick only the required folders from the list.
Now, Use the Folder option to locate the path to save the output file.
Choose the “Next” button to extract email addresses from PST file.
When the process is finished, the resultant location opens automatically.

Common Asked Queries

Q 1: Does this tool support orphaned PST files?
Ans: Yes, choose the “Let me select my Outlook mailbox data” option. Choose an orphaned PST file manually from your computer.

Q 2: Does the software support Mac Computers?
Ans: No, this tool does not support the Mac versions.

Q 3: Can I export only selected email IDs from Outlook PST Files?
Ans: The software provides multiple options to export only required data from your PST files.

Q 4: Can I install this application on my Windows Server 2016 machine?
Ans: Yes, the software supports all editions including the Server 2016 computer.

Time to Say Goodbye

We have solved the most searched question on how to download all email addresses from PST files. Manually it is not possible, so we have used the professional solution to extract email addresses from PST file. Firstly, use the free version to analyse the performance and working steps of this tool. For any support, you can contact us through live chat.