How to Extract Email Addresses from PST File? Solved

Published By Jamie Kaler

Approved By Rollins Duke

Published On November 11th, 2024

Reading Time 6 Min Read

Are you one of those who want to create an email marketing campaign for your customers who are already in your old PST files? Then, we recommend you best utility to help you to extract email addresses from PST file. Read the article to know the complete process.

Important: A PST file is used to store Outlook emails, contacts, calendars, notes, etc. locally. The main advantage of PST files is their portability. One can easily transfer PST files from one Outlook to another.

Whether you are a business person or a marketer, your email addresses are the best resource to reach your current customers. Email IDS are not only extracted from your email accounts. But there are many email files available in the world which used to store email data like PST, OST, MSG, etc.

Today, in this article, you will get to know how to extract email addresses from PST files. So, read this technical post to know more about the solution.

How to Export Email Addresses from Outlook PST File Manually?

Users can extract email addresses from PST files only by using this manual method. If you have an orphan PST file, then firstly you have to import it into your Outlook account. And then, we will go for the second step. All the steps are given below in detail.

Open your Outlook account.
Go to the “File” tab.
Choose “Open & Export” >> “Import/Export”.
Choose the “Export to a File” option.
Select “Comma Separated Values” from the list.
After that, select the needed folders from the data.
Browse the location to save the resultant file.
Lastly, click on the “Next” >> “Finish” icon to extract email addresses from PST file.

Now your selected data contains email addresses at the selected location. But it has some drawbacks, which are given below:

Drawbacks of Manual Methods

Outlook must be set up within the machine.
No advanced filter to export specific email addresses.
A corrupted data file will not work with this method.

Best Alternate Solution to Extract Email Addresses from PST File

There is no direct option that allows you to export all email addresses from PST in bulk. So, use an expert choice solution RecoveryTools Outlook Email Address Extractor. The software provides a hassle-free process to extract email addresses from PST files in a single go. It is very useful and users can easily operate the tool as it provides an easy-to-use interface. The service supports all Windows OS and every edition of MS Outlook.

Download this tool for free to analyze the advanced features and performance to export email addresses from PST files.

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How to Extract Email Addresses from PST?

Step 1: Download & launch the software.
Step 2: Select “PST” Files with dual selection options.
Step 3: Pick the required Folders from PST files.
Step 4: Choose the destination location.
Step 5: Enable advanced filters as needed.
Step 6: Start process to extract all email addresses from PST file.

Advantages of PST Email Address Extractor

Extract All Email Addresses from a Single PST File: The program gives the facility to export email addresses from single PST files. When the user wants to export email addresses from PST file selectively. then go for it.
Simple and Consistent User Interface: The user interface is the first interaction point for all types of users. This application is developed with all the latest technologies that provide an easy-to-use interface. Technical or non-technical users can easily use this application without any technical guidance.
Export Email Addresses from PST File in Bulk: The software provides two options for selecting multiple PST files simultaneously. You can easily select old PST files without any problem. Email address exporter allows multiple PST files within a folder.
Export Email Address from Corrupted PST File: This application is developed by thinking to solve all user queries related to extract email addresses from PST file process. The software allows its users to access email IDs from corrupted Outlook PST files easily. For more information, contact us via chat or email.
Support all Windows Operating Systems: The program supports all Windows editions. One can easily install this application on Windows 11, 10, 8.1, 8, 7, Server 2022, 2019, 2016, 2012, 2008, etc. And also compatible with all Microsoft Outlook editions like Microsoft Outlook 2021, 2019, 2016, 2013, 2010, 2007, 2003, and 2002 users can proudly use this application.

Complete Guide to Export Email Addresses from PST File

First, you need to install this application software on your computer and read the instructions carefully.

Note: This is a demo edition of this utility which gives the way to extract 25 email addresses from each PST file. This helps test the software before upgrading it to a professional version.
Check the “Convert configured Outlook mailbox data” option if Outlook is already configured on your computer.
Otherwise, choose the “Select Files” or “Select Folders” option to add PST files manually.
Check the “Use Recovery Mode” option, if your PST file is corrupted.
All the PST file data will appear on the software screen, pick only the required folders from the list.
Now, choose the destination location path to save the resultant data at the user’s location.
Click on the Next button to extract email addresses from PST file.
When the process is finished, the resultant location opens automatically.

Common Asked Queries

Q 1: Does this tool support orphaned PST files?
Ans: Yes, choose the “Let me select my Outlook mailbox data” option. Choose an orphaned PST file manually from your computer.

Q 2: Does the software support Mac Computers?
Ans: No, this tool does not support the Mac versions.

Q 3: Can I export only selected email IDs from Outlook PST Files?
Ans: The software provides multiple options to export only required data from your PST files.

Q 4: Can I install this application on my Windows Server 2016 machine?
Ans: Yes, the software supports all editions including the Server 2016 computer.

Time to Say Goodbye

In this write-up, we have explained the process to extract email addresses from PST files. If you are one of those who wants to export email addresses from PST file, then download the software on your computer. You can also test the applications to understand the working process of this tool. If you have any issues, then contact us via email or chat.