How to Import Gmail to Outlook [Web, Windows & Mac]?

Suppose you want to keep your Gmail email address but are fond of the interface of Outlook.com to send mail from it. The requirements of users to migrate Gmail to Outlook accounts have increased in recent times.

The process to import Gmail to Outlook gives users access to the host with useful features such as marketing mail as read with one click, setting organizational rules, advanced safety, and several other advanced features. You will also love the ribbon-based interactive interface of Outlook.

Overall, features are the main reason why users want to import Gmail to Outlook 2021, 2019, 2016, 2013, and other versions. And some of the other reasons are also mentioned below:

For a better understanding, you can read the comparison between Gmail and Outlook accounts.

Comparison Between Gmail and Outlook for Migration

Features	Outlook	Gmail
Organization System	In Outlook, you can use Folder to manage your data in a good manner.	You can organize your emails in Gmail by creating labels.
Safety	Outlook provides an advanced level of security to users, which prevents hackers and cybercrimes.	While Gmail also provides safety, because of web-based email clients, comparatively, it has a high risk of hacking.
Customization	Highly customizable interface, including themes, layouts, and add-ins.	Less customizable interface, with limited options for personalization.
Security	While business Google accounts come with S/MIME email encryption, eDiscovery, and retention, which is advanced security.	You will get basic level  security, spam filters, and phishing protection with your personal account.
Offline Access	You can access your Outlook emails in offline mode.	While you require an internet connection to access all your Gmail data.
Business Use:	It is idle for business use due to its enterprise-level features.	Gmail is suitable for personal use because it provides 15 GB of free storage space.

Now you have a clear image of why and when one should transfer Gmail data to Outlook 2021, 2019, 2016, 2013, and all previous versions.

How to Import Gmail to Outlook Account Manually?

You can easily migrate your Gmail data into Outlook 2021, 2019, 2016, 2013, 2010, and all older versions by connecting Gmail to Outlook. All the methods with complete step-by-step processes are given below in detail:

#1: Migrate Gmail to Outlook: by Configuration

1. Open an Outlook account.
2. Select File tab >> Add Account option.

   

3. Log in with your Gmail credentials there and click on Connect.

   

4. Click on the Next >> Finish button.

#2: Forward Gmail to Outlook Web

1. Open a Gmail account.
2. Press the Gear >> See All Settings option.

   

3. Head to the “Accounts and Import” tab.

   

4. Choose the “Import Mail and Contacts” option.

   

5. Enter your web Outlook email address here and Continue.

   

6. After that, the screen will redirect to MS web Outlook.
7. Enter your email address again and click on the Next button.

   

8. Put the app password of web Outlook here and Sign in icon.

   

9. Click ‘Accept’ to grant the necessary permissions.

   

10. Wait for a while, and choose Start Import >> OK button.

    

How to Migrate Gmail to Outlook Account?

• Step 1: Launch the Gmail to Outlook migration.
• Step 2: Log in with your login details.
• Step 3: Choose Gmail labels from the list.
• Step 4: Select PST/Outlook.com/OLM as saving type.
• Step 5: Choose a location or enter credentials.
• Step 6: Start the data migration process.

How Can I Import Gmail to Outlook Mac, Windows & Web?

1. After that installation, provide the login details for your Gmail account.

   

2. Check the needed advanced modes like Use Batch Mode and Use Proxy.
3. Select the box of needed folders and subfolders as per choice from the panel.

   

4. Select PST/OLM/Outlook.com as the file-saving option from the list of formats.

   

5. Apply the Advanced Filter Option to import only specific emails as per choice.

   

6. Browse the location to save resultant data using the Change button. (For PST and OLM).

   

7. Put the login details of Outlook.com including email address and password.

   

8. Click on the Backup button to migrate Gmail emails to Outlook.

   

9. After that, click the ‘OK’ button once you see the final export message on the screen.

Import Resultant Files to Outlook

1. Open Outlook in your system.
2. Go to File Menu >> Open & Export.

   

3. Click on Import/Export >> Import from Another Program.

   

4. Choose Outlook Data File (.pst) and Next.

   

5. Select the folder where your resultant files have been stored and Next.

   

Import Gmail to Outlook Mac (For OLM)

1. Open your Mac Outlook account.
2. Choose Tools tab >> Import option.

   

3. Select Outlook for Mac archive file (.olm) >> Continue.

   

4. Locate the resultant OLM file and Import button.

That’s it for the automated solution to migrate Gmail to Outlook 365, 2021, 2019, 2016, 2013, and older versions.

Frequently Asked Questions

• Ques 1: How do I Import my Gmail address book into Outlook?

  Ans: First, export your Gmail address book into CSV format and then follow the given steps.

  1. Open your Outlook account.
  2. Choose File >> Open & Export >> Import/Export.
  3. Select Import from Another Program or File
  4. Choose Comma Separated Values >> Next
  5. Browse the location of the CSV file.
  6. Select the folder in which you want to upload.
  7. Lastly, click on the Finish
• Ques 2: How do I export all my emails from Gmail?

  Ans: You can export all your emails from Gmail by downloading them one by one, or printing or using Google Takeout to export complete data in MBOX format.

• Ques 3: In what way is Gmail better than Outlook?

  Ans: Gmail offers 15 GB of storage and web access, unlike desktop-based Outlook.

• Ques 4: Why do companies use Outlook instead of Gmail?

  Ans: Outlook offers advanced features, avoids storage issues, and auto-generates PST files.

Conclusion

In the above article, we described various reasons to import Gmail to Outlook, Outlook.com, and Mac accounts. We go through a manual free approach to migrate Gmail emails to Outlook.com. As the manual method is very time-consuming hence, we also discussed an advanced solution by RecoveryTools which provides users with a direct option. You can also consult our technical team for further assistance with the process. Thank you for reading this post.