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How to Save Gmail Emails to Hard Drive? – Top Solutions

  author
Published By Jamie Kaler 
Rollins Duke
Approved By Rollins Duke
Published On November 19th, 2024
Reading Time 9 Min Read

If you are looking for the best ways to Save Gmail Emails to Hard Drive, then you are on the right page. Gmail is a widely used email service, used by a large number of users. But you may face many situations where you have to switch to another email client for personal and professional reasons respectively. For that you may save Gmail to hard drive as well.

Saving your Gmail data to the hard drive can be possibly better for users to easily grab the information if they are facing any kind of issues in their main account due to any reason. Moreover, Gmail does not have a specific feature that helps to download Google email account to Hard Drive directly, so we will give you a perfect and automated approach to carry out the data as soon as possible. Just stay with us till the end, and understand multiple approaches.

What You Will Find Here? Hide
  1. Why Do We Need to Download Gmail Emails to Hard Drive?
  2. How to Save Gmail Emails to Hard Drive? Manually
  3. Save Gmail Emails to External Hard Drive – Expert’s Solution
  4. Advanced and Prime Features of the Software
  5. How to Take Gmail Emails Backup to Hard Drive?
  6. Common Asked Queries
  7. In Conclusion

Why Do We Need to Download Gmail Emails to Hard Drive?

There can be several reasons to export Gmail to an external hard drive. Below are some listed reasons to save Gmail to hard drive:

  • Data Backup and Recovery: While you export Gmail to external hard drive, it ensures you a backup in case of accidental deletion, account hacking, or data loss due to Gmail outages. This is especially critical for the emails that contain both personal or professional information.
  • Freeing Up Gmail Storage: Gmail has a storage limit based on your Google account plan. Downloading and removing emails from the server helps free up so much space for your new messages while you have easy access to your older messages as well.
  • Offline Access: Having emails on your hard drive ensures that you can easily access your Gmail data offline as well. For this you do not need to connect your device to the internet.
  • Compliance and Legal Requirements: Any business may often need to archive emails to comply with legal regulations or internal policies. Save Gmail emails to Hard Drive makes it easier to maintain secure and organized archives.
  • Easy Email Migration: If you are planning to switch to a different email client or platform, downloading emails simplifies the migration process. to export Gmail to external hard drive Locally can be easily converted into a new platform data.

How to Save Gmail Emails to Hard Drive? Manually

Here, you will get to know the two methods to save Gmail emails to Hard Drive. Go through both the methods carefully in order to understand the whole procedure:

Method 1: Backup Gmail to PDF Format

  1. Open your Gmail Account & go to the location of the desired email.
  2. Click on the required email to open it in your system.
  3. Select the More (3 Dots) and choose the Print option to print all emails.

    print to save gmail emails to hard drive

  4. A print window will appear for you, just set up the options and then click on the Save button.

    print window will appear

  5. choose the location where you want to save the emails as PDF files.

    choose location to save gmail emails to hard drive

  6. Hit the Save icon to backup your emails from Gmail account to hard drive.

Method 2: Save Gmail Emails to Hard Drive using Google Takeout

A Google service, Google Takeout allows you to download and save the complete data of a Gmail account including emails, contacts, calendars, tasks, notes, history, YouTube data, etc. in MBOX, ZIP, and TGZ format.

  1. Go to Google Takeout by clicking on the URL.
  2. Click on the Deselect All option.

    deselect all to save gmail emails to hard drive

  3. Select the required data and hit the Next icon.

    Select the required data

  4. Choose Destination, Frequency, File type & size as per choice.

    Destination

  5. Click on the Create Export button.

    create export

This process to save Gmail emails to hard drive will start. This process will take a long time to accomplish, it totally depends on the amount of data.

Drawbacks of Manual Methods

Both of these Manual Methods, explained above, contain a few steps through which one can easily download Gmail emails to hard drive completely free of cost. But this method lets you save only one single email at a time. only to save a single email at once. You need to repeat this procedure again and again if you want to export Gmail to external hard drive. The second method can take a very long time to complete, it may consume around 10 to 40 days. You can choose a Professional Method to complete this procedure effortlessly, that too in bulk..

Save Gmail Emails to External Hard Drive – Expert’s Solution

You need a powerful application to save Gmail emails to External Hard Drive. RecoveryTools Gmail Backup Tool is the solution that can help you to save Gmail emails to Hard Drive. The utility provides a direct way to download all Gmail emails within a few seconds. Also, it provides an easy-to-use GUI that can be operated by all internet users whether they are from technical or non-technical backgrounds.

Users can easily save the entire data while maintaining the actual original structure and without any file size limitations. The software supports 30+ formats and users also save multiple Gmail emails to other formats and backup emails on email platforms. You just have to download this software for free and you can easily download Gmail emails to Hard Drive on both Windows as well as Mac OS systems

Advanced and Prime Features of the Software

  • Bulk Download: The software allows you to save Gmail emails from multiple accounts at once by just Logging in with your credentials or just by uploading a CSV file that contains login credentials of all your accounts.
  • Selective Conversion: You can easily check and uncheck all the required data, which you want to save locally as per choice.
  • Advance Filters: The advanced filter option allows users to download specific Gmail emails via Date Range, To, From, Subject, etc. Also, you can save only the Sent folder or they can exclude body content and attachments while you save Gmail to hard drive.
  • No File Size Limitation: Users can easily backup multiple and unlimited Gmail emails to a hard drive in bulk without having file size limitations.
  • Destination Path: You can easily choose a desired location where you want to save your resultant data file. This software also chooses desktop location by default automatically to save Gmail emails to hard drive.
  • File Naming Option: You can easily save your file with a name of your choice, these are several file naming options to easily manage your file data.
  • Save data from all Labels: The software can easily download Gmail emails to hard drive from all default folders including Inbox, Sent, Drafts, Important, Spam, Starred, Trash and other created labels.

How to Take Gmail Emails Backup to Hard Drive?

  1. Firstly, run the mentioned utility in your existing system and continue with the process.

    tool to download gmail emails to hard drive

  2. Secondly, enter the correct Gmail email credentials to log in to your account.

    correct gmail email credentials

  3. All data will load, and select the required number of files or folders that you want to save into a hard drive.

    select the required number

  4. Choose the Saving Option in which you want to save your data. (Better to choose PDF as it is more portable)

    saving option

  5. Click on the Filter Options tab to apply the advanced filter option for specific data.

    filter options

  6. Enable the File Naming Option to manage your converted data in a good manner.

    file naming option

  7. Enter the destination location where you want to save and click on backup to save Gmail emails to Hard Drive.

    destination location

  8. Lastly, after a couple of minutes, you can be able to see the successful message on the screen.

    save gmail emails to hard drive

Common Asked Queries

  • Ques 1: How do I backup my Gmail before deleting it?

    Ans: You can back up your Gmail before deleting it by following the given blog. Because the process is lengthy and here we can’t explain it.

  • Ques 2: How do I save everything on my Google account?

    Ans: You can save everything on your Google account using the Google Takeout service. It can save your complete Google profile data including emails, contacts, calendars, notes, journals, search history, etc.

  • Ques 3: How much Gmail storage is free?

    Ans: Gmail offers 15 GB of free storage to manage your data.

  • Ques 4: What happens to emails when Gmail is full?

    Ans: You will not be able to receive or send emails to someone, which is a major drawback while your Gmail is full.

  • Ques 5: Why is my Gmail storage full after deleting everything?

    Ans: It happens because maybe you didn’t permanently remove your deleted emails from the Trash folder. Or you have archived your emails and you are thinking that it is enough. Or your Gmail account has large size of attachments in promotional emails.

In Conclusion

In conclusion to this article, We had discussed both the manual and the professional solution to save Gmail emails to Hard Drive. It depends on you to continue with the way that meets your convenience. However, if you have only a limited number of emails, then you can continue to choose the freeway. But having the bulk of emails, it is better to choose the automated solution to download Gmail emails to hard drive. You can also continue with the Free Trial Version to download the first 25 emails from each folder at once. And, once you are satisfied, you can move forward with the premium version to save Gmail messages to hard drive.