How to Merge Multiple Gmail Accounts into One Inbox? Best Ways

Published By Karen Chard

Approved By Rollins Duke

Published On November 26th, 2024

Reading Time 7 Min Read

In today’s digital age, managing multiple Gmail accounts has become a common practice. Whether it’s for personal use, work, or specific projects, juggling multiple inboxes can quickly become overwhelming.

The good news? You don’t have to keep switching between accounts. With the advanced features of the RecoveryTools Gmail Backup Tool, you can effortlessly merge multiple Gmail accounts into one inbox.

Also, we will use some manual methods, benefits, and drawbacks of manual methods to combine two Gmail accounts into one. Stay tuned as we walk you through the most effective methods to simplify your email management and save time.

Benefits of Combining Two or More Gmail Accounts into One Inbox

Merging your Gmail inbox can be beneficial for you. Some of the other beneficial points are given below:

You can access your all emails from multiple accounts in one place, so there is no need to log in to multiple accounts.
Save time by managing emails more efficiently and responding faster without switching accounts.
Keep track of all emails under a single dashboard, making it easier to categorize, prioritize, and search messages.

How to Merge Multiple Gmail Accounts into One Inbox?

Here we are going to explain three ways to perform this task. The first two methods are manual, and the third is a professional solution to merge two Gmail accounts into one inbox. Also, remember manual methods are not an easy process, so read all the drawbacks and limitations before starting the process.

Method 1: Combine Two Gmail Accounts into One Use Email Forwarding

Login to your desktop Gmail.
Go to the “Gear” icon to choose “See All Settings”.
Head to the “Forwarding and IMAP/POP” tab.
Hit on the “Add a Forwarding Address”.
Provide the email address of the second Gmail account.
“Next” icon and a confirmation message will be sent to your second Gmail account.
Hit on the “Verification Link” option.
Go back to the main setting page and refresh it.
Choose the “Forward a Copy of Incoming Mail” option.
And then, select “keep Gmail’s copy in the inbox”.
Lastly, save all the changes using the “Save Changes” option.

Method 2: Merge Multiple Gmail Accounts into One Inbox using POP3

Go to the “Accounts and Import” tab.
Click on the “Add a Mail Account” option.
A pop-up will appear and provide your email address of the second Gmail account and click on the “Next” button.
Choose “Import emails from my other account (POP3)” and then the “Next” button to continue the process.
Next, enter your login details for your second account and also provide POP Server details like pop.Gmail.com and Port 995. Check the “Always use a secure connection (SSL) when retrieving mail” option.
Three options will appear and choose the needed one according to your preferences.
Lastly, hit on the “Add Account” option.

And your manual methods are finished here to merge multiple Gmail accounts into one inbox. Now let’s check the limitations of these methods.

Why are These Manual Methods Not the First Choice?

You can merge only one account at one time, for multiple accounts you have to repeat the same procedure.
No advanced filters to move only specific emails for the “combine two Gmail accounts into one” process.
These methods will only move Inbox emails from one to another account.
The merging process will take a long time according to mailbox size.
These methods only merge new upcoming emails not older data.

These manual methods are best for forwarding your all email accounts in one place. But what about your older emails, forwarding your accounts doesn’t mean you will get all data in one inbox. So, you have to use a professional solution to move Gmail account data to another Gmail account.

Method 3: Merge Multiple Gmail Accounts into One Inbox: Best Solution

After using manual methods, now you understand why you should not use these methods. For hassle hassle-free process, download the RecoveryTools Gmail Backup Tool. This software allows users to easily combine two Gmail accounts into one inbox without losing any information. Advanced features help users to merge selective folders and emails in bulk.

This software takes only a few minutes to merge multiple Gmail accounts into one inbox. For more details, check the given advanced features:

Download Now Purchase Now

Why Alternate Solution Over Manual Methods?

As we said manual methods are best for only forwarding your accounts, but moving your old data is necessary which manual methods don’t support. So don’t worry, this amazing solution has various features:

Use Batch Mode: This feature is very beneficial for all users because it all users to merge multiple accounts’ data easily. You just have to check this option and provide your CSV file which contains the login details of your all Gmail accounts.
Advanced Settings: Users can merge selective emails and folders using the advanced settings option, which allows users to combine emails through Date Range, Subject, To, From, etc. Even this feature helps you to remove unimportant and empty folders from the uploaded data.
Exclude Attachments: If you don’t want to retain attachments with emails, then you can check this feature for excluding attachments.
Incremental Backup: This is a new and very beneficial feature to merge multiple Gmail accounts into one inbox or clone Gmail account, if you receive any new emails during the merging process, then this feature will automatically merge all the newly received emails after the previous process is done.
Merge All Folders: This amazing solution can combine emails from all default folders like Inbox, Sent, Draft, Important, Spam, Bin, and other created labels.
Advanced Login System: This is the first-ever solution in the market, which allows users to connect Gmail account without creating and using an app password.

How Do You Merge Multiple Gmail Accounts into One Inbox?

Download the given solution provide your Gmail account address (from which you move emails) and click on “Sign in With Google” (make sure the Using Google OAuth Authentication option is enabled).
A screen will appear and provide the password of your Gmail account and the “Next” button to continue the process.
Click on the “Select All” button to grant all required permissions and the “Continue” button.
Select the folders which you want to merge into another Gmail account.
Head to the “Select Saving Option” and choose “Gmail” from the appearing list.
Enter the login credentials of the second Gmail account.
Click on the “Backup” button to merge multiple Gmail accounts into one inbox.
After the complete process, you can check the second Gmail account where you will receive all your data.

For extra information, you can check out the given page. Or you can connect with us anytime, we are available 24*7 hours for you.

Final Thought

Here we have explained the best practice to merge multiple Gmail accounts into one inbox using the best three methods. The first two methods are manual ways to forward your emails to one account, but due to limitations like you can’t move older emails, experts don’t prefer these methods.

For moving older and new data to combine multiple Gmail accounts into one inbox, you can use this amazing and advanced solution. it helps users to merge two or multiple Gmail accounts into one inbox easily without losing any information.