How to Migrate Office 365 Emails to Exchange Server? Solved!

Are you looking for a solution to migrate Office 365 to Exchange? If so, then this article will help you by providing excellent ways to transfer Office 365 data to an on-premise Exchange server. Therefore, read this article to the end to know the effective solution to move your data.

Microsoft Office 365 is one of the most well-known cloud based suites to increase your productivity. In this you can get several Microsoft products such as Word, Excel, SharePoint, Outlook 365, etc. It is a subscription-based solution where users can choose the plan for their personal, business, students and family.

If we talk about Exchange Server, then it is a well known platform for messaging and collaboration. Microsoft introduced this as a server-side application to manage emails, contacts, calendars, and other organization’s data. It is a backbone of the organization’s email and collaboration infrastructure for smooth communication and teamwork.

User Queries

Query 1

“I have been using Office 365 Email Client for the last 2 years and all my business data has been stored in it. But the results were not expected as there is not much data security and also sometimes I face a lot of issues in managing the entire data of my employees. Apart from this, I had also researched a particular Server that can help me to manage all my employee’s data properly in a well-managed manner. After researching a lot, I finally decided to migrate Office 365 emails, messages, and other data to Exchange Server.
Is there any solution present that can help me to do the entire data migration?”

Query 2

“There is no doubt that Office 365 is one of the best suites to manage my personal information including emails, contacts, calendars, address book, and other data items. But my organization’s IT team members are thinking of migrating to centralized resources on a single Mail Server such as Exchange Server.
Do you have any instant way for Office 365 to Exchange Migration?”

Besides these two queries, there are other reasons for migrating your Microsoft 365 emails, which we will explain below.

Why Need to Migrate Office 365 to On-Premise Exchange?

• Most companies prefer total control on their data. That’s why transferring their data from Microsoft 365 into the Exchange server is useful in this situation.
• Maintaining your Office 365 data is costly. So, having your data on-premises will be more affordable.
• Big industries like legal, health, bank, etc. use Exchange servers to maintain their data. So, they need to move your data from Office 365 to the Exchange server.
• Companies who opted for hybrid Exchange. Now needed their complete data in on-premise Exchange server.
• Moving your Office 365 also acts as a backup to securely store your data in Exchange Server.

Hence, there are several factors that cause you to export Microsoft 365 data in Exchange. So, now let’s see how you can transfer your data.

Move Microsoft Office 365 to Exchange Server Manually

Transferring your Microsoft 365 to your Exchange server can be done in many different ways.

• Exporting Data using PST file.
• Set up an Outlook profile.

These techniques are applicable on different sizes of businesses. Choose them according to your needs.

Exporting Microsoft 365 Data to On-Premise Server using PST File

Here, we will first extract our Office 365 data into PST file, then we transfer it to your Exchange server. Below is the step-by-step guide.

1. First, sync your Office 365 account with Outlook.
2. Then, go to the Import/Export option from the File tab.
3. Choose the folder where your Office 365 data is in. Then, export it.
4. Now, on your on-premise Exchange server. Create a mailbox with the same Outlook username.
5. Then, with the help of Outlook, set up your profile on your server. Lastly import the PST file.

Setup Account with Outlook Profile

Office 365 and Exchange Server offer you their Outlook account. By using the Outlook profile here are the steps.

1. First, setup the profile on both Microsoft 365 and your on-premise server.
2. Then, move all the Microsoft data data to the new account
3. Configure this profile with the Exchange server using Outlook.
4. Move all the data from your Office 365 profile to your server profile.

Here are the two manual solutions which can move your data free of cost. These are simple but, you may have issues such as unable to connect with your Outlook and some of the data will be missing. So, to overcome the drawbacks, there is a professional method that you can use.

Steps to Migrate Office 365 to Exchange Server

1. Download and Run the mentioned Migration Tool on your existing system.
2. Login there with Office 365 login credentials to initiate the process.
   
3. Once clicked on the Login button, the software starts fetching mailboxes & list all folders in its left pane.
4. Now select Exchange Server in the list of Select Saving Option.
   
5. Then, click on the Backup button to start the migration process.
   

You can also learn the process with a video tutorial:

Highlighted Features of Office 365 to Exchange Migrator

• Migrate entire mailboxes within a single attempt without any kind of loss of data.
• Do not require any kind of extra installation to continue with the migration process.
• Advanced Filters option to search for a particular email from bulk data present on the Internet.
• The date Range option will carry out the emails of a particular date duration.
• Runs on all the previous as well as the latest versions of Windows OS and Windows Server.
• Maintains the consistency of the data throughout the process and the hierarchy of all the files and folders maintained throughout the process.

Concluding Words

In the above article, we have provided three different methods to migrate Office 365 to Exchange server. The first two are manual where we use the Outlook to move your data from Microsoft 365 to On-premise server. They are free but you may have issues during the process. Therefore, there is a professional software that can easily and directly transfer your emails and many other data into your Exchange server.