Home » Blog » How To » How to Save Microsoft Outlook Emails to USB Flash Drive?

How to Save Microsoft Outlook Emails to USB Flash Drive?

  author
Published By Karen Chard 
Rollins Duke
Approved By Rollins Duke
Published On November 15th, 2024
Reading Time 6 Min Read

This write is going to explain how to save Outlook emails to flash drive or USB stick. Here we will describe complete information with a step-by-step guide to copy Outlook emails to flash drive using manual methods and professional solutions.

What You Will Find Here? Hide
  1. How to Export Outlook Emails to Flash Drive Manually?
  2. How Can I Save Outlook Emails to Flash Drive? Professionally
  3. Quick Steps to Export Outlook Emails to Flash Drive
  4. How to Save Microsoft Outlook Emails to USB Flash Drive? All Steps
  5. Advanced Tool to Backup Outlook Emails to Flash Drive
  6. FAQ: Save Outlook Emails to Flash Drive
  7. Author Suggestion

As we all know, Microsoft Outlook is a widely famous email client to send and receive personal or professional emails. also, users can manage their complete data here including emails, contacts, calendars, notes, journals, tasks, etc.

Users prefer to use the Outlook email client because it provides several advanced features and filters for user safety and ease. However sometimes, happen when users want to save Microsoft Outlook emails to hard drive or USB flash drive, but they don’t know the proper ways and drawbacks.

So don’t worry, here we are going to explain all the manual methods and professional tools with all the detail. Each and all possible details are mentioned below to save Outlook emails to flash drive.

How to Export Outlook Emails to Flash Drive Manually?

Here we are going to mention two possible manual methods with working or connected Outlook profiles. Both methods are detailed below:

Step 1: Save Outlook Emails as PDF

  1. Open your Outlook.
  2. Now select the required email.
  3. Choose File >> Print option.

    Print

  4. Apply the advanced settings.
  5. Choose Print and browse location.

    browse location

  6. Lastly, hit the Save icon to save Outlook emails to flash drive.

Step 2: Backup Outlook Emails to Flash Drive as PST

  1. Go to the File tab in Outlook.

    File tab

  2. Choose Open & Export >> Import/Export.

    Import/Export

  3. Select the Export to a File option.

    Export to a File

  4. Choose the Outlook Data File (.pst) option.

    Outlook Data File (.pst)

  5. Check the required folders which you want to save.

    required folders

  6. Browse the location as per your requirements.

    location

  7. Hit the Finish icon last.

And your emails will be saved in PST format at the selected location. As you can see simple it is, but these methods have some drawbacks.

Limitations of Manual Methods

  • Outlook must be connected in working condition to backup Outlook emails to flash drive.
  • This method will not work with corrupted or damaged Outlook profiles or data file.
  • To print emails, users have to follow a similar process again and again for each email.
  • Exported PST files can be only opened with Outlook.
  • Also, as we all know the PST format has a high risk of corruption.
  • One wrong step may cause data loss.

How Can I Save Outlook Emails to Flash Drive? Professionally

If you don’t want to face any problems and errors, then you should download the RecoveryTools Outlook PST Converter Tool. This tool is specially created to convert or save PST files into 30+ different file formats and email clients.

This tool comes with amazing and advanced features to backup Outlook emails to flash drive, which makes this tool more powerful and easy to use for all tech and non-technical users. it allows users to export multiple emails from an Outlook account to a USB flash drive in bulk at once without having any file limitations.

Also, this tool comes with a free trial version, which allows users to save only 25 emails from each folder, so users can easily analyze the performance for free.

Quick Steps to Export Outlook Emails to Flash Drive

  • Step 1: Download the explained tool.
  • Step 2: Upload the Outlook profile data.
  • Step 3: Choose needed folders and subfolders.
  • Step 4: Select the Saving Option as per your choice.
  • Step 5: Browse the location using the Browse icon.
  • Step 6: Hit the Convert icon to save Outlook emails to flash drive.

How to Save Microsoft Outlook Emails to USB Flash Drive? All Steps

  1. Download and install the software read the all instructions and hit the Next icon.

    tool to save Outlook emails to flash drive

  2. Next, add the Outlook data file manually using Select Files/Folders or you can upload your Outlook profile data automatically.

    add the Outlook data file

  3. Hit the Next icon, and choose the required folders and subfolders from the software panel.

    required folders

  4. Click on the Select Saving Option and choose the required saving option as per your choice.

    required saving option

  5. Go to the Filter Options tab and apply the advanced filter option to copy Outlook emails to flash drive selectively.

    copy Outlook emails to flash drive selectively

  6. Enable the File Naming Option according to your requirements to organize your data.

    File Naming Option

  7. The tool will choose a desktop location by default, also, you can change the location using the Browse button.

    desktop location

  8. Lastly, hit the Next button to save Outlook emails to flash drive.

    save Outlook emails to flash drive

Advanced Tool to Backup Outlook Emails to Flash Drive

  • The software provides dual options to upload your Outlook data files and folders manually using the Select Files and Select Folders options.
  • Also, if your Outlook profile is connected to the same machine with a working condition, then it will load the complete Outlook profile data automatically from the default storage location.
  • Users can easily save Outlook emails to flash drive from all default folders including Inbox, Sent, Draft, Trash, Spam, and other created labels and folders.
  • This tool provides 30+ saving options including standard file formats and email clients including PST, PDF, EML, EMLX, HTML, DOC, MBOX, OLM, MSG, TXT, MHT, Gmail, Outlook.com, Office 365, G Suite, Zimbra, Yahoo Mail, AOL Mail, etc.
  • The advanced filter option allows users to backup Outlook emails to flash drive selectively as per their needs via Date Range, To, From, Subject, etc. You can remove the unwanted folders as per choice.
  • Change Language option allows users to map folders into different languages including English (Default), Spanish, French, German, Finnish, Norwegian, etc.

FAQ: Save Outlook Emails to Flash Drive

  • Ques 1: Is flash storage faster than hard drive?

    Ans: Flash drives use about 50% less power than hard drives of the same size, and they can read and write information much faster.

  • Ques 2: What is the fastest format for flash drives?

    Ans: exFAT is the best file system for USB flash drives.

  • Ques 3: What is the disadvantage of flash storage?

    Ans: Flash memory is great because it’s fast and easy to carry around. However, it can be more expensive, store less data for the price, and lose information over time if not connected to power.

  • Ques 4: Where are Outlook emails saved?

    Ans: Outlook email saved in PST format including emails, contacts, calendars, notes, and other data.

Author Suggestion

Here we have explained the complete methods to save Outlook emails to flash drive or USB stick. We have used manual methods and professional solutions; you can select the required method as per your choice. You can backup Outlook emails to flash drive manually in PST and PDF format, which have some drawbacks. So you can use the professional solution, which only has advanced features, not any drawbacks. We have tried to provide complete information; hope you find the article helpful.