How to Save Outlook Emails When Leaving Job? With All Data

Are you working on switching your job and want to save work emails from Outlook 2021, 2019, 2016, 2013, and 2010 locally for future access? If it sounds right, then you are on the right page. Here we will explain the right methods to save Outlook emails when leaving job. We have tried to provide all the working methods including a professional solution, which is totally pocket friendly to download your work emails with safety and security.

Outlook is an email client created by Microsoft company to send/receive emails and manage your other data as well. Multiple organizations and companies provide Outlook as an email client to maintain professional data and share important emails.

But it majorly happens when employees want to save Outlook emails when leaving job which is crucial for them and using the right method to do this is more important, so that they can download the work emails with attached data and elements without losing them.

Without wasting too much time, let’s start the methods one by one with complete information:

How to Save Outlook Emails when Leaving Job?

If you want to maintain the folder hierarchy and email elements and don’t want to lose any information, then follow the given steps to save work emails from Outlook account to hard drive:

• Step 1: Install the tool after downloading.
• Step 2: Upload your Outlook profile folders.
• Step 3: Check the data from the folders.
• Step 4: Choose any option from the 30+ saving type.
• Step 5: Apply more advanced filters to an accurate process.
• Step 6: Hit the Convert icon to save Outlook emails when leaving job.

These are the working and short steps of an expert solution, for better knowledge check out the official page or read the below-mentioned information after the manual methods.

How to Copy Work Emails from Outlook?

Outlook allows users to save emails into PST, MSG, and PDF. So, here we will explain all three ways to export your emails, before starting the procedure read all the drawbacks first and then begin any method.

#1: Save Outlook Emails When Leaving Job (Single Emails)

1. Start your Outlook email client.
2. Select your emails one by one or use the “CTRL + A” keys.

   

3. Drag all the emails and drop them on the Desktop.

   

4. Finally, your work emails will be saved locally.

For one by one, you can select the single email >> “File” >> “Save As” >> “location” >> “Save Type as MSG” >> and finally “Save” button.

#2: Save Work Emails from Outlook as PST Format

1. Choose the “File” tab in Outlook.
2. Select “Open & Export” >> “Import/Export” option.

   

3. Choose the “Export to a File” option.

   

4. After that, you can choose the “Outlook Data File (.pst)” and “Next” buttons.

   

5. Select the folder that contains the work emails and then the “Next” icon.

   

6. Browse the location to save the output file.

   

7. Lastly, hit the “Finish” button to save Outlook emails when leaving job.

#3: Print Your Work Emails from Outlook

1. Select the email and choose the “File” tab.
2. Select the “Print” >> “Microsoft Print to PDF” option.

   

3. Choose the location and hit the “Save” button.

   

Why Are Manual Methods Not the First Choice for Employees?

• MSG format contains single email data, so you have to repeat the same process for each email.
• If the size of the PST file increases during the export process, then there is a high risk of corruption.
• You can print one email at a time, for bulk process, you should use a professional solution.
• Outlook email client must be installed on your system.
• This method doesn’t support corrupted data files to copy Outlook emails when leaving job.

How to Save Outlook Emails When Leaving Job?

1. Download the tool install it on your system, and start it.

   

2. Add your data files and profile data and click on the “Next” icon.

   

3. All your data folders and subfolders will show, check them according to your choice and “Next button.

   

4. Choose any comfortable saving type according to your choice and hit on the “Next” icon.

   

5. Apply the advanced filters to save Outlook emails when leaving job selectively.

   

6. After that, select the path by browsing through the process.

   

7. Lastly, press the “Convert” button to save work emails from Outlook.

   

Final Comment

We have solved the major query of employees on how to save Outlook emails when leaving job. It happens when our official email client contains our personal and important emails, and exporting them is crucial for employees. So, we have explained all the manual methods with limits. For selective emails with attachments, you can use the professional solution as well, because it is pocket-friendly and helps you to export your data without any hassle. We have available for you 24*7 through chat support.